Project Support Administrator

United Integrated Services (USA) Corp.; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

A multidisciplinary engineering and construction company is seeking a Project Support Administrator in Phoenix, Arizona. This role involves assisting project managers with daily tasks, maintaining documentation, and coordinating with various teams. Ideal candidates should have a high school diploma and preferably a degree in construction management or related fields, with at least 2 years of experience. Proficiency in Microsoft suite is essential, along with strong organizational and communication skills. A valid driver's license is required.

Qualifications

• 2+ years of internship or work experience in a construction environment preferred.
• Must have and maintain a valid Arizona driver’s license.

Responsibilities

• Assist project leaders in maintaining records of job changes.
• Review documentation and manage contracts for compliance.
• Assist with invoice and payment control tasks.
• Manage overall project documentation and records.
• Organize office and optimize procedures.

Skills

Administrative tasks

Microsoft suite (Word, Excel, PPT, Power BI)

Communication skills in English

Problem-solving skills

Attention to detail

Education

High School diploma or GED

Bachelor’s degree in construction management or business Admin

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary

United Integrated Services (USA) is seeking a Project Support Administrator to join our team! In this role, you will be responsible for assisting F21 project managers and project team’s daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. You will also assist in scheduling meetings and creating meeting materials in preparation.

Essential Duties and Responsibilities

• Assist F21 Project leaders in maintaining records of job changes, including change orders, purchase orders, and work scheduling.
• Review documentation and manage contracts to ensure compliance.
• Assist the leaders with the invoice, payment control and all administrative related tasks. Review financial data to oversee costs, profits, and expenses.
• Manage overall project documentation and records. Create and update records ensuring accuracy and validity of information.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Schedule and plan meetings and appointments, create a master schedule for all team members. Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc.
• Coordinate with other departments to ensure compliance with established policies.
• Create flow charts or other types of presentations to assist team members.
• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.
• Manage the filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Other responsibilities as assigned.

Qualifications

• Education / Experience
  • High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field preferred.
  • 2+ years of internship or work experience combined, in construction environment preferred.
• Skills and Competencies
  • Ability to perform administrative tasks in a supporting role.
  • Strong knowledge in Microsoft suite (Word, Excel, PPT, Power BI, etc.).
  • Ability to work in a construction site environment (trailer office).
  • Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
  • Must have good problem-solving skills and be willing to learn.
  • Excellent organizational and time management skills.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Ability to effectively prioritize responsibilities depending on project needs.
  • Produce high-quality results working independently or within a team.
  • High level of attention to detail, and highly organized.
  • Excellent interpersonal, negotiation, and conflict resolution skills.
  • Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Language Proficiency
  • Excellent verbal and written communication skills in English.
  • Mandarin verbal communication skills desired.
• Nice to have
  • Start-up experience.
• Additional Requirements
  • Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Work Authorization

Please note that this position is not eligible for sponsorship. Only candidates with valid, current work authorization to legally work in United States will be considered.

Physical Demands & Work Environment

This position requires the ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed. The role involves extended periods standing, walking and/or of sitting while working at a computer. Frequent movement between the construction trailer and various areas of the construction site is necessary. The position is based at the construction job site (trailer office). Even though the exposure of hazardous work conditions would be minimal, the employee may be required to visit the work area of the jobsite and thus be exposed to some typical work hazards that may be present on a construction site, such as dust, moving machineries, weather, caustic chemicals, noise etc. UIS would provide the required safety protection to ensure the safety of UIS employees and comply with all OSHA standards.

Equal Employment Opportunity

UIS is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status. Or any other characteristic protected by federal, state, or local law. We believe in fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.

Disclaimer

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.