Project Support Administrator

United Integrated Services (USA) Corp.; Phoenix (AZ); On-site; USD 42,000 - 68,000; Full time

Job summary

United Integrated Services (USA) Corp. in Phoenix, Arizona seeks a Project Support Administrator to assist F21 project leaders with records, scheduling and meeting materials, coordinating with corporate office and site teams to maintain accurate written records.

You will also assist in scheduling meetings and creating meeting materials in preparation. Responsibilities include maintaining records of changes and PO’s, preparing schedules, minutes, Excel/Word/PowerPoint materials, coordinating with

Qualifications

• High School diploma or GED; bachelor’s preferred in CM or business.
• Excellent English communication; ability to work on site.
• Strong organizational and time-management skills.
• Willingness to learn and maintain confidentiality.
• Experience in a construction environment is a plus.

Responsibilities

• Maintain records of job changes, including change orders and purchase orders.
• Assist scheduling and meeting logistics; prepare materials.
• Prepare Excel, Word, PowerPoint presentations; create master schedules.
• Coordinate with subcontractors, vendors, and site teams; ensure compliance with policies.
• Assist with invoice processing and safety compliance documentation.

Skills

English communication

Team collaboration

Problem solving

Education

High School diploma or GED

Bachelor’s degree in construction management or business

Tools

Microsoft Office

Excel

Procore

SharePoint

Job description

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary:

The Project Support Administrator position involves assisting F21 project managerial and project team’s daily tasks and procedures. You will coordinate with corporate office staff and construction site teams to maintain accurate written records regarding schedules, invoices, daily construction logs, etc. You will also assist in scheduling meetings and creating meeting materials in preparation.

Essential Duties and Responsibilities

• Assist F21 Project leaders in maintaining records of job changes, including change orders and purchase orders.
• Assist F21 Project leaders with work scheduling.
• Organize office and assist associates in ways that optimize procedures.
• Sort and distribute communications in a timely manner.
• Create and update records ensuring accuracy and validity of information.
• Schedule and plan meetings and appointments, create a master schedule for all team members.
• Resolve office-related issues, such as supplies, updating employee lists and contact list, seating arrangements, etc.
• Coordinate with other departments to ensure compliance with established policies.
• Arrange meetings, take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations.
• Create flow charts or other types of presentations to assist team members.
• Maintain trusting relationships with subcontractors, vendors, and other external stakeholders.
• Manage filing system, record information as needed, update required forms and paperwork.
• Maintain daily log of job site occurrences.
• Assist the leaders with the invoice, payment control and all administrative related tasks.
• Assist project team with safety compliance within the job site.
• Ensure the level of quality is being complied with.
• Able to work in a team environment.
• Assist in the maintenance of a clean job site, take direction well, detail oriented.
• Perform all other responsibilities as assigned.

Qualifications:

• Excellent verbal, written, and interpersonal communication skills in English, required.
• Ability to work in a construction site environment (trailer office).
• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.
• Must have good problem-solving skills and be willing to learn.
• Excellent organizational and time management skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to effectively prioritize responsibilities depending on project needs.
• Produce high-quality results working independently or within a team.
• High level of attention to detail, and highly organized.
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.
• Start-up experience preferred.Mandarin verbal communication skills are strongly preferred.

Education/Experience:

• High School diploma or GED, required. Bachelor’s degree in construction management or business Admin, or a related field preferred.
• 2+ years of internship or work experience combined, in construction environment preferred.

Language Proficiency:

• Excellent verbal, written, and interpersonal communication skills in English, required.
• Ability to effectively present information and respond to questions from groups of managers and employees.
• Mandarin verbal communication skills are strongly preferred.

Computer Skills:

• To perform this job successfully, an individual will be proficient in all Microsoft Office Suite products (Word, PowerPoint, Outlook, Teams), highly skilled in Excel; and have knowledge of Teams and Zoom.
• KPA, Procore, SharePoint, Smartsheet experience is a plus.

Additional Requirements:

• Must have and maintain a valid Arizona driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

• Frequently stand and walk for extended periods throughout the workday.
• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.
• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.
• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.
• Perform repetitive motions involving the hands, wrists, and arms.
• Climb ladders, stairs, or elevated surfaces as required by the job.
• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.
• Maintain balance and coordination while moving materials or operating equipment.
• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment:

• Exposure to dust, noise, vibration, and moving mechanical equipment.
• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.
• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.
• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.
• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.