Project Support & Admin Coordinator

aptim; Florida; On-site; USD 32,000 - 36,000; Full time

Job summary

APTIM seeks a dependable Administrative & Project Support Assistant for our Winter Garden, Florida office. This role serves as the primary front desk contact and provides administrative, project coordination, document management, and invoicing support to project managers and office staff.

The ideal candidate is organized and professional, able to manage multiple priorities, and proficient with Microsoft Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.

Qualifications

• High school diploma or equivalent; additional coursework in administration, accounting, or business preferred.
• Experience in administrative, front desk, clerical, project support, or invoicing in a professional office.
• Working knowledge of invoicing or billing processes, including documentation, accuracy checks, approval routing, and recordkeeping.
• Proficiency in Microsoft Office, especially Excel and Word; Outlook and PowerPoint preferred.
• Experience using Adobe Acrobat to edit, organize, and manage PDF files.

Responsibilities

• Manage front desk by answering/routing calls, greeting visitors, receiving deliveries, and maintaining a welcoming environment.
• Monitor mail, email, and correspondence; sort, file, and retrieve documents and records.
• Provide daily administrative support to project managers: calendar management, meetings, travel, document prep, and follow-up.
• Support project setup and administration: organize files, track documentation, and help teams meet deadlines.
• Assist with invoicing: gather docs, review time/expense, maintain billing records, draft invoices, route for review.

Skills

Microsoft Excel

Microsoft Word

Outlook

PowerPoint

Organization

Education

High school diploma

Admin/Accounting coursework

Tools

Adobe Acrobat

Job description

APTIM seeks a dependable Administrative & Project Support Assistant for our Winter Garden, Florida office. This role serves as the primary front desk contact and provides administrative, project coordination, document management, and invoicing support to project managers and office staff.

The ideal candidate is organized and professional, able to manage multiple priorities, and proficient with Microsoft Excel, Word, Outlook, PowerPoint, and Adobe Acrobat.