Project Support 3 4P/485

4P Consulting Inc.; Birmingham (AL); On-site; USD 70,000 - 90,000; Full time

Job summary

A consulting firm specializing in project support is seeking a Project Support Specialist to manage project documentation, coordinate tasks, and support project performance. This role requires a Bachelor’s degree and 10 years of experience in project coordination or support. Strong organizational skills and proficiency in Microsoft Office are essential. The position is based in Birmingham, AL, and involves up to 50% travel as required. The ideal candidate thrives in a fast-paced environment, managing multiple priorities effectively.

Qualifications

• Preferred: 10 years of prior experience in project coordination or project support roles.
• Experience supporting Power Generation or Power Delivery projects is a strong plus.

Responsibilities

• Maintain accurate project documentation, including schedules and reports.
• Coordinate project meetings and track action items.
• Assist in identifying project risks and assessing potential impacts.
• Review project deliverables for quality and adherence to standards.
• Assist in tracking project expenses and maintaining budget records.

Skills

Excellent organizational and time-management skills

Ability to work at a high pace while managing large workloads

Strong attention to detail

Effective written and verbal communication skills

Proficiency in Microsoft Office applications

Ability to multitask, prioritize, and adapt in a dynamic project environment

Education

Bachelor’s degree in Business Administration, Project Management, or a related field

Tools

Microsoft Office applications

Microsoft Project

Microsoft Lists

OneNote

Job description

Project Support Specialist 3

Location: Birmingham, AL 35243
Travel: Up to 50% (as required)

Client- Southern Company

Contract- 10 Months

Position Summary

The Project Support Specialist plays a critical role in supporting project teams to ensure efficient execution and timely delivery of power generation and power delivery projects. This role works closely with project managers, engineers, vendors, and internal stakeholders to coordinate project activities, manage documentation, track budgets, and support overall project performance.

The ideal candidate is highly organized, detail-oriented, and capable of working in a fast-paced environment while managing multiple priorities.

Key Responsibilities

Documentation & Project Coordination

• Maintain accurate project documentation, including schedules, meeting minutes, action item logs, and progress reports
• Coordinate project meetings, track action items, and follow up on deadlines
• Prepare and provide timely customer and stakeholder updates
• Manage document control processes, including:
  • Uploading project intake forms and proposal documentation
  • Maintaining organized project files and records
• Support project file consolidation and closeout activities
• Assist in the development of project proposals and obtain deliverable estimates from vendors

Resource Management

• Support resource allocation activities to ensure appropriate staffing for project tasks
• Monitor resource availability and assist in resolving scheduling conflicts

Risk Management

• Assist in identifying project risks and assessing potential impacts
• Support development of risk mitigation strategies in coordination with the Project Manager
• Track risk items and ensure mitigation actions are documented and executed

Communication & Stakeholder Engagement

• Facilitate effective communication among project teams, customers, and external vendors
• Participate in project update meetings with customers and vendors as required
• Ensure stakeholders are informed of project changes, milestones, and issues

Quality Assurance

• Review project deliverables for quality, accuracy, and adherence to established standards
• Identify discrepancies and coordinate corrective actions in a timely manner

Budget & Financial Support

• Assist in tracking project expenses and maintaining budget records
• Process and approve invoices in accordance with project controls
• Capture accruals and support financial reporting
• Ensure compliance with financial and project governance requirements

Physical Requirements

• Role may require ladder and stairway use at power generation or delivery sites
• Ability to climb and access elevated or hard-to-reach locations as required

Qualifications

Education

• Bachelor’s degree in Business Administration, Project Management, or a related field

Experience

• Preferred: 10 years of prior experience in project coordination or project support roles
• Experience supporting Power Generation or Power Delivery projects is a strong plus

Skills & Competencies

• Excellent organizational and time-management skills
• Ability to work at a high pace while managing large workloads
• Strong attention to detail
• Effective written and verbal communication skills
• Proficiency in Microsoft Office applications:
  • Word, Excel, SharePoint, PDF tools
• Experience with project management tools:
  • Microsoft Project, Microsoft Lists, OneNote
• Ability to multitask, prioritize, and adapt in a dynamic project environment