Project Specialist / Unit Assistant

Radiant Digital; Cranston (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

Radiant Digital is seeking a Unit Assistant Coordinator/Project Specialist onsite in Cranston, RI for a 12+ month assignment. The role supports project coordination, scheduling, travel arrangements, and regular meetings with stakeholders.

The position emphasizes collaboration across units, program outreach, and assistance with community presentations and site visits to funded agencies.

Qualifications

• Facilitates meetings, communicates with stakeholders, provides customer service, manages scheduling, supports project planning, prepares meeting minutes, and assists with presentations.
• Coordinate program activities with other functional units and financial staff while promoting collaboration among teams.
• Outreach and Program Support - Coordinates public outreach and engagement activities.
• Assists with community presentations and annual site visits to funded agencies.

Responsibilities

• Coordinates unit activities to support effective and efficient operations, including travel arrangements, meeting schedules, key contract lists, conferences, webinars, and other events.
• Coordinates unit work and assists staff with operational duties they have.
• Assist staff with project planning and weekly review of those plans as well as assist with agency and cross-agency meeting facilitation.
• Assist leadership in coordinating meetings and facilitating agency interactions.

Skills

Meeting coordination

Stakeholder communication

Travel arrangements

Scheduling

Project planning

Public outreach

Community presentations

Agency coordination

Job description

Position: Unit Assistant Coordinator/Project Specialist

Location: Onsite- Cranston, RI

Duration: 12 Months+

Project and Contract Coordination

• Facilitates meetings, communicates with stakeholders, provides customer service, manages scheduling, supports project planning, prepares meeting minutes, and assists with presentations.
• Coordinate program activities with other functional units and financial staff while promoting collaboration among teams.
• Outreach and Program Support
• Coordinates public outreach and engagement activities.
• Assists with community presentations and annual site visits to funded agencies.
• Provides varied program support under the supervision of the Project Director and Assistant Administrator.

Unit Assistant Coordinator

Coordinates unit activities to support effective and efficient operations, including travel arrangements, meeting schedules, key contract lists, conferences, webinars, and other events.

SUPERVISION RECEIVED

General instructions are provided at the start of each new assignment, with detailed guidance for unfamiliar tasks. Work is reviewed for accuracy and completeness. The employee has daily contact with the supervisor, participates in weekly supervisory meetings, and works directly with the program’s Project Director and Assistant Director.

SUPERVISION EXERCISED

Generally, none. In some cases, the employee may coordinate the work of one or two subordinates or student interns performing routine projects, clerical, or program support duties.

Unit Assistant Coordinator/Project Specialist

• To assist with the coordination of Unit work and to assume responsibility to assist key staff with the operational duties they have. Processing travel, assisting with schedules, correspondence etc. are all duties of this position.
• The primary duty of the position will assist the Project Director and the Assistant Director and other designated staff.
• To perform varied assistant coordinator duties and some clerical work of a complex, difficult and responsible nature and which requires the exercise of independent judgement
• To perform receptionist duties such as receiving visitors, organizing schedules/meetings/training of up to two administrators, partner coordination or schedules and/or events, assist staff in the preparation of forms or records.
• Assist both the Project Director and Assistant Director with program project planning and assist leadership in the weekly review of those plans as well as assist with agency and cross-agency meeting facilitation.