Project Manager Assistant

Horton Electrical Services; Collinsville (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

Horton Electrical Services Ltd. is seeking a diligent Project Coordinator to support the Project Management team with administration, scheduling, and coordination in a construction setting.

You will help plan, track, and document projects, prepare reports, coordinate meetings, and communicate with clients and suppliers to keep initiatives on schedule. Strong written and verbal communication, attention to detail, and proficiency with Microsoft Office, Dropbox, and Sage are essential for success

Qualifications

• Degree in Business Administration, Project Management, or related field preferred.
• Prior experience in project coordination or administrative support in a construction-related role.
• Strong verbal and written communication skills for interaction with project managers, co-workers, vendors, and clients.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Attention to detail and ability to track complex project details.
• Proficiency with Microsoft Office (Excel, Word, Outlook), Dropbox and Sage would be helpful.

Responsibilities

• Assist in planning, execution, and closing of projects.
• Track project progress and communicate updates to the Project Manager.
• Prepare warranty letters and pull permits; arrange inspections.
• Produce panel and cable labels; manage procurement documentation.
• Maintain project files, schedules, reports, change orders, logs.
• Coordinate meetings and project-related communications with stakeholders and clients.
• Manage project budgets, expenses, and resource allocation.
• Assist with risk identification and mitigation documentation.

Skills

Communication

Organizational skills

Attention to detail

Problem solving

Time management

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Dropbox

Sage

Job description

Description

This position provides support to the Project Management team by assisting with various administrative, organizational, and logistical tasks to ensure successful completion of projects. This role typically involves communication, documentation, scheduling, and coordination, helping to streamline project operations.

Responsibilities:

Project Coordination

• Assist in the planning, execution, and closing of projects.
• Track project progress and communicate updates to the Project Manager.
• Prepare warranty letters.
• Help with pulling permits and arranging inspections.
• Produce panel and cable labels.
• Project manager directed activities as delegated.

Documentation Management

• Maintain and update project files, schedules, and reports.
• Maintain all work orders, change orders, submittal and document control logs.
• Prepare and review project documents in accordance with project specifications including submittals, RFl's, Owner and Maintenance manuals.
• Purchase order and material documentation management.
• Assist with project proposals and other documents as required.

Communication and Liaison

• Serve as a point of contact between the Project Manager, team members, stakeholders, and clients.
• Assist in soliciting quotes from suppliers and subcontractors.
• Help with internal and external communication to ensure project objectives are met.
• Coordinate meetings and manage project-related communications.

Resource and Budget Management

• Assist with tracking project budgets, expenses, and resource allocation.
• Help ensure the project stays within budget and timelines.
• Monitor resource utilization and identify potential project resource gaps.

Risk Management

• Assist in identifying potential project risks and assist with developing mitigation strategies.
• Monitor risk logs and provide support in addressing any issues that arise.

Quality Assurance

• Help ensure that the project adheres to quality standards and meets stakeholder expectations.
• Assist in preparing for audits and reviews, ensuring that project processes comply with organizational requirements.

Administrative Support

• Provide general administrative assistance to the Project Managers and the team.
• Coordinate travel, meetings, and other logistical arrangements as needed.
• Manage the project calendar and track project timelines and deadlines.
• Complete other assigned work when needed.

Reporting and Analysis

• Assist with preparing reports to track project progress, issues, and performance metrics.
• Compile data from various team members to assist with reporting and performance evaluations.

Requirements

• Educational Background: A degree in Business Administration, Project Management, or related field is preferred.
• Experience: Prior experience in project coordination or administrative support is desirable in a construction-related role. It can be a combination of training, education, and relevant work experience that is equivalent.
• Communication Skills: Strong verbal and written communication skills for interaction with project managers, co-workers, vendors, and others.
• Organizational Skills: Ability to manage multiple tasks simultaneously, prioritize responsibilities, and meet deadlines.
• Attention to Detail: Ability to manage and track complex project details.
• Problem‑Solving: Ability to identify issues and suggest solutions to keep projects on track.
• Tech Skills: Strong computer skills including Microsoft Office (Excel, Word, Outlook) Dropbox and Sage would be helpful.
• A positive and collaborative attitude is required. The willingness to learn new skills and technologies. Be a self‑starter and problem solver.

Working Conditions:

• Full‑time position, typically in an office environment, with occasional travel or remote work depending on the nature of the project.
• May require additional hours during critical phases of the project or when deadlines are approaching.