Assistant Project Manager

H. T. PROF Group; City of Syracuse (NY); On-site; USD 52,000 - 70,000; Full time

Job summary

H. T. PROF Group is seeking a Project Support/Coordinator to assist the Project Manager(s) in overseeing daily management, coordination, supervision, and completion of projects with a focus on quality and client satisfaction.

The role involves preconstruction through project closeout, with training provided through the company program to prepare you for duties across procurement, scheduling, contract changes, and cost tracking.

Qualifications

• Assist with coordination of project teams and communication with clients and consultants.
• Support procurement of materials and services for active projects.
• Assist with subcontract creation, change orders, and project accounting processes.

Responsibilities

• Assist in maintaining relationships with clients, consultants and project team.
• Assist with procurement of materials and services for projects in progress.
• Assist PM with subcontract creation and change order processes.
• Assist PM with project accounting and tracking of change orders.
• Assist in procurement of contracts with vendors and suppliers.
• Assist in tracking project costs and maintaining related records.
• Assist in coordinating all project team members and schedules.
• Assist in maintaining project communication hierarchy and protocol.
• Review projects in field and support quality control.
• Attend job meetings and participate in project closeout procedures.
• Review submittals and manage timelines, procurement and approvals.

Skills

Project coordination

Procurement support

Subcontracting process

Budget tracking

Quality control

Scheduling

Client relations

Job description

Primary responsibility for this position will be to support our company project management

staff.

Reports To:

Senior Project Manager/ Project Manager

Job summary:

This position is responsible for supporting and working with the Project Manager(s) to oversee

the dally management, coordination, supervision, and successful completion of projects with a

high degree of product quality and client satisfaction.

General Summary of Duties:

Your support will be initiated during preconstruction to groundbreaking and ultimately through

project completion. We will train you using our company training program, preparing you to

perform support services for the assigned Project Manager(s) in the duties listed below.

Travel:

Travel to job-sites frequently for personnel/job management, progress review, quality control and Project management administration.

Responsibilities:

Assist in the mai ntenance of working relationships with clients, consultants and other agencies pf the project team.

• Assist with the procurement of materials and services for projects in progress.
• Assist with the distribution of scope of work assignments for each subcontractor &
• Assist PM with subcontract creation process and subcontractor change order process.
• Assist PM with overall project accounting and contract change order summations tracking.
• Assist in the procurement of contracts with vendors and suppliers.
• Assist in the administration and tracking of projects costs Including participation in project accounting updates, approvals and processes.
• Assist in the coordination of all project team members.
• Assist in the maintenance of project schedules.
• Maintain project communication hierarchy and protocol between project team.
• Review projects in field
• Quality Control
• Assist in the scheduling of and attend all job meeting when necessary. Assist in the creation of and participate in project closeout procedures.
• Review project submittals and administrate overall timeline, procurement, approval process with necessary project stakeholders, maintain log and records for submittals,
• A full knowledge of closeout requirements for each project. Maintaining a closeout list for each project, then procurement of all closeout Items, Orderly compilation as required by end user and transmittal of same to proper project stakeholders in-house personnel