Project Specialist, Facilities

Tarrant County College District (TCCD); Town of Texas (WI); On-site; USD 566,000 - 678,000; Full time

Job summary

Tarrant County College District (TCCD) invites applications for a Project Specialist, Facilities. This role supports district-wide Real Estate and Facilities operations, handling project coordination, process mapping, and administrative tasks.

The successful candidate will have an associate degree or 60 college hours with relevant experience; a Bachelor's degree is preferred. Strong communication and organizational skills, and proficiency with Microsoft Office are essential.

Qualifications

• Associate degree or 60 college hours with 3 years related experience.
• Bachelor's degree preferred.
• Knowledge of project management, workflow creation, and process mapping.
• Strong communication and interpersonal skills; customer service orientation.

Responsibilities

• Provides program task management support for operations maintenance, construction, and renovation of campus infrastructure.
• Prepares process maps, user guides, and presentation materials.
• Supports administrative functions for enterprise systems including IWMS.
• Monitors development of RE&Fs special projects, schedules, and budgets.
• Ensures compliance with budgets, procurement, and contract management.

Skills

Project management

Workflow creation

Process mapping

Customer service

MS Office

Multitasking

Teamwork

Communication

Data analysis

Confidentiality

Education

Associate degree or 60 college hours with 3 years related experience

Bachelor's degree

Tools

Microsoft Office

Microsoft 365

Job description

Title: Project Specialist, Facilities

Department: Real Estate and Facilities

Campus Location: TCCD District Offices

Employee Classification: APT - Administrative

Position Type: FT - Regular

Grant Funded: No

Pay Frequency:Monthly

Compensation Details:Starting Pay - 55,700.00; Commensurate with education and experience

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remote work

Job Summary

This role is responsible for administrative and business operations support including department operation, processes, coordination, and management of district-wide Real Estate and Facilities activities.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Provides program task management support in operations maintenance, construction, and renovation of campus infrastructure such as finance, document records, archiving, procurement, workflow, and compliance
• Prepares department process maps, program user guides and presentation materials such as workflow creation, source referencing and document writing
• Supports administrative and operational functions for enterprise and Integrated Workplace Management Systems
• Directly monitors the development and management of RE&Fs' special projects, research, activities, and schedules
• Assists in the oversight of the RE&Fs functional programs compliance and implementation issues related to budget, procurement, and contract management
• Conducts research, audits, and prepares analytical schedules and reports regarding the responsibilities of RE&Fs functional programs
• Liaises and coordinates with related departments
• Coordinates office workflows, provides administrative support and assists with staff development and training
• Addresses common process questions and issues
• Reviews projects and contracts for compliance and takes appropriate actions to resolve discrepancies
• Assists in the preparation of progress reports for the Board of Trustees

Service Excellence

• Participates on behalf of the College in external community organizations and associations as assigned to support the essential performance requirements
• Attends the workplace regularly, reports to work punctually, and follows a work schedule to keep up with the demands of the worksite
• Completes all required training and professional development sessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of the College

Supervision

• Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Required Minimum Qualifications

• Associate's degree or sixty (60) college hours and three (3) years' working experience related to the Essential Performance Requirements; or equivalent combination of education and work-related experience

Preferred Qualifications

• Bachelor's degree

Knowledge, Skills and Abilities

• Knowledge of project management, workflow creation, and process mapping
• Skilled in delivering high-quality customer service and building effective interpersonal relationships, including strong listening, verbal, and written communication skills
• Skilled in using computer applications and enterprise systems, including the Microsoft Office suite and the Microsoft 365 platform
• Ability to perform and prioritize multiple tasks seamlessly ensuring accurate and timely completion, while exhibiting strong attention to detail and organization
• Ability to work effectively both independently and as part of a team in collaborative environments, engaging with faculty, staff, and external stakeholders
• Ability to critically think to solve issues and elevate non-standard problems using established procedures in a fast-paced work environment
• Ability to analyze data and information and follow policies, procedures, and guidelines when completing assigned tasks
• Ability to coordinate assigned work and communicate effectively with faculty and staff to support campus and departmental operations
• Ability to maintain a high level of diplomacy and tact, ensuring confidentiality and discretion with sensitive and confidential information

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand, walk, and climb or balance. The employee must occasionally lift and/or move up to 10 pounds unassisted, or up to 25 pounds with the assistance of other employees or equipment as appropriate. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representatives of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock. The noise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.