Project Specialist, Facilities

Tarrant County College; Fort Worth (TX); On-site; USD 50,000 - 61,000; Full time

Job summary

Tarrant County College is seeking a Project Specialist in Facilities to support administrative and business operations across district-wide Real Estate and Facilities activities. The role focuses on department operations, coordinating processes, and managing projects with a strong emphasis on workflow efficiency and compliance.

The position requires an Associate's degree or 60 college hours with 3 years of related experience; a Bachelor's degree is preferred.

Qualifications

• Associate's degree or 60 college hours with 3 years' related experience.
• Bachelor's degree preferred.
• Experience with project management and process mapping.

Responsibilities

• Provides program task management support for operations, maintenance, and projects.
• Prepares process maps, user guides, and presentation materials.
• Supports administrative and operational functions for enterprise and Integrated Workplace Management Systems.
• Monitors development of RE&F special projects, research, activities, and schedules.
• Assists in budget, procurement, and contract management compliance.

Skills

Project management

Workflow creation

Process mapping

Customer service

Interpersonal skills

Microsoft Office

Microsoft 365

Data analysis

Communication

Teamwork

Attention to detail

Organization

Education

Associate's degree or 60 college hours

Bachelor's degree (preferred)

Tools

Microsoft Office

Microsoft 365

Enterprise systems

Job description

Project Specialist, Facilities

Department: Real Estate and Facilities

Campus Location: TCCD District Offices

Employee Classification: APT - Administrative

Position Type: FT - Regular

Grant Funded: No

Pay Frequency: Monthly

Compensation Details: Starting Pay - 55,700.00; Commensuratewith education and experience

Work Hours: Monday - Friday 8:00am - 5:00pm

Remote Eligible: This position is not eligible for remotework

Job Summary

This role is responsible for administrative and business operationssupport including department operation, processes, coordination,and management of district-wide Real Estate and Facilitiesactivities.

Primary Duties and Responsibilities

Essential Performance Requirements*

• Provides program task management support in operationsmaintenance, construction, and renovation of campus infrastructuresuch as finance, document records, archiving, procurement,workflow, and compliance
• Prepares department process maps, program user guides andpresentation materials such as workflow creation, sourcereferencing and document writing
• Supports administrative and operational functions for enterpriseand Integrated Workplace Management Systems
• Directly monitors the development and management of RE&Fs'special projects, research, activities, and schedules
• Assists in the oversight of the RE&F functional programscompliance and implementation issues related to budget,procurement, and contract management
• Conducts research, audits, and prepares analytical schedules andreports regarding the responsibilities of RE&F functionalprograms
• Liaises and coordinates with related departments
• Coordinates office workflows, provides administrative support andassists with staff development and training
• Addresses common process questions and issues
• Reviews projects and contracts for compliance and takesappropriate actions to resolve discrepancies
• Assists in the preparation of progress reports for the Board ofTrustees

Service Excellence

• Participates on behalf of the College in external communityorganizations and associations as assigned to support the essentialperformance requirements
• Attends the workplace regularly, reports to work punctually, andfollows a work schedule to keep up with the demands of theworksite
• Completes all required training and professional developmentsessions sponsored through Tarrant County College (TCC)
• Supports the mission, values, goals, and principles of theCollege

Supervision

Works under the supervision of the assigned department leader

*Performs Other Related Tasks as Required

The duties listed are intended only as illustrations of thevarious types of work that may be performed. The omission ofspecific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment tothe position. The job description does not constitute an employmentagreement between the employer and employee and is subject tochange by the employer as the needs of the employer andrequirements of the job change.

Required Minimum Qualifications

• Associate's degree or sixty (60) college hours and three (3)years' working experience related to the Essential PerformanceRequirements; or equivalent combination of education andwork-related experience

Preferred Qualifications

• Bachelor's degree

Knowledge, Skills and Abilities

• Knowledge of project management, workflow creation, and processmapping
• Skilled in delivering high-quality customer service and buildingeffective interpersonal relationships, including strong listening,verbal, and written communication skills
• Skilled in using computer applications and enterprise systems,including the Microsoft Office suite and the Microsoft 365platform
• Ability to perform and prioritize multiple tasks seamlesslyensuring accurate and timely completion, while exhibiting strongattention to detail and organization
• Ability to work effectively both independently and as part of ateam in collaborative environments, engaging with faculty, staff,and external stakeholders
• Ability to critically think to solve issues and escalatenon-standard problems using established procedures in a fast-pacedwork environment
• Ability to analyze data and information and follow policies,procedures, and guidelines when completing assigned tasks
• Ability to coordinate assigned work and communicate effectivelywith faculty and staff to support campus and departmentaloperations
• Ability to maintain a high level of diplomacy and tact, ensuringconfidentiality and discretion with sensitive and confidentialinformation

Physical Demands and Work Environment

Physical Demands

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. While performing the duties ofthis job, the employee is frequently required to sit; use hands tofinger, handle, or feel objects, tools, or controls; reach withhands and arms; and talk or hear. The employee is occasionallyrequired to stand, walk, and climb or balance. The employee mustoccasionally lift and/or move up to 10 pounds unassisted, or up to25 pounds with the assistance of other employees or equipment asappropriate. Specific vision abilities required by this job includeclose vision, distance vision, color vision, peripheral vision,depth perception, and the ability to adjust focus.

Work Environment

The work environment characteristics described here arerepresentatives of those an employee encounters while performingthe essential functions of this job. While performing the duties ofthis job, the employee occasionally works near moving mechanicalparts and is occasionally exposed to risk of electrical shock. Thenoise level in the work environment is usually quiet.

Accommodation/EEO Statement

Reasonable accommodations may be made to enable individuals withdisabilities to perform the essential duties andresponsibilities.