Project Specialist

City of Cleveland; Cleveland (OH); On-site; USD 45,000 - 65,000; Full time

Job summary

City of Cleveland is seeking a Project Specialist to assist with the coordination and implementation of departmental projects, programs and initiatives. You will serve as a specialist to supervisors, provide administrative support, schedule meetings, monitor deadlines, and maintain project budgets.

The role requires completing the minimum qualifications and collaborating with management and staff to ensure timely reporting and effective communications.

Qualifications

• High School Diploma or GED required.
• Associate or Bachelor's Degree in Business or Public Administration, Social Sciences, or closely related field preferred.
• One year of full-time paid experience in government or private industry required.
• Substitution: fellowship/apprentice or certification programs (e.g., Project Management, HR).
• Must be able to lift and carry thirty (30) pounds.
• Valid State of Ohio Driver's License or state ID.
• Proficient utilizing all Microsoft Office products.

Responsibilities

• Assist with the coordination and implementation of departmental safety programs, projects, and initiatives.
• Assist with OSHA compliance, Bureau of Workers’ Compensation (BWC) reporting, Drug testing program, and FMLA processing.
• Maintain related records, reports, and documentation.
• Assist with coordinating meetings, training, and departmental communications.
• Prepare reports, monitor assigned projects, and track deadlines.
• Coordinate with departmental personnel to support program objectives and operational needs.
• Perform other related duties as assigned.

Skills

Strong written communication

Strong verbal communication

Organizational skills

Problem solving

Collaboration

Education

Associate or Bachelor's Degree in Business/Public Administration/Social Sciences

Tools

Microsoft Office

Job description

Project Specialist

Examples of Duties

Under administrative direction, is responsible for assisting with duties related to completion of projects, programs, or initiatives for a City division or department. Serves as the specialist to the supervisor or manager of projects, programs or initiatives. Provide administrative support, schedule meetings and ensure deadlines are met. Assist in creating schedules, timelines, and maintain project budgets. Provides reports, presentations, communications and correspondence as required. Performs other related duties as required.

Minimum Qualifications

High School Diploma or GED required. Associate or Bachelor's Degree from an accredited two year or four-year college or university in Business or Public Administration, Social Sciences, or closely related field preferred. One year of full-time paid experience in government or private industry required. Substitution: Completion of a fellowship program, apprentice program, or other similar program; OR completion of a certification program, i.e., Project Management, Human Resources, etc. Must be able to lift and carry thirty (30) pounds. Valid State of Ohio Driver's License or State-issued identification card. Must be proficient utilizing all Microsoft Office products.

Preferred Qualifications

• Exposure to or basic familiarity with OSHA Exposure to or basic familiarity with OSHA regulations, workplace safety programs, or BWC reporting preferred.
• Familiarity with FMLA processes, employee leave administration, or human resources procedures preferred.
• Basic understanding of workplace safety, risk management, or hazard identification.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with management, employees, and departmental personnel.
• Strong organizational, analytical, and problem-solving skills.
• Ability to prepare reports, presentations, and maintain accurate records.
• Willingness to learn OSHA compliance, BWC reporting, FMLA processing, and departmental drug testing procedures.

Additional Requirements

• Will be required to obtain OSHA (10) Voluntary Outreach General Industry and/or Construction minimum of ten hours (10) training within the first year of employment.

Key Responsibilities

• Assist with the coordination and implementation of departmental safety programs, projects, and initiatives.
• Assist with OSHA compliance, Bureau of Workers’ Compensation (BWC) reporting, Drug testing program, and? FMLA processing.
• Maintain related records, reports, and documentation.
• Assist with coordinating meetings, training, and departmental communications.
• Prepare reports, monitor assigned projects, and track deadlines.
• Coordinate with departmental personnel to support program objectives and operational needs.
• Perform other related duties as assigned.

https://www.clevelandohio.gov/city-hall/departments/human-resources/total-rewards

The City's guiding principles are as follows: Placing Clevelanders at the Center, Empowering Employees to Do Purposeful Work, Defining Clear and Pragmatic Objectives, Leading with Trust and Transparency, Striving for Equity in All We Do, and Embracing Change. All City employees are responsible for embracing and carrying out these principles in all that they do.

The City of Cleveland makes available a variety of benefit options depending upon your employment status and any applicable union membership. In general, benefit options include comprehensive medical, dental, vision, prescription medical and life insurance. Specific information regarding benefit eligibility will be discussed and reviewed at the time of hire.