Construction Project Coordinator

Brasfield & Gorrie, LLC; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Brasfield & Gorrie, LLC is seeking a Project Assistant to provide comprehensive administrative support to the project team. The role involves coordinating mail, correspondence, catering, travel bookings, and document control to ensure smooth project operations.

The candidate will prepare expense reports, assist with project setup in data systems, and help manage submittals, RFIs, and pay applications. A Bachelor’s degree is preferred and strong MS Office skills are required.

Qualifications

• Bachelor’s degree preferred.
• Minimum of one year of work experience in an office environment.
• Strong verbal and written communication skills.
• Working proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Working proficiency in Bluebeam strongly preferred.
• Aptitude to learn new computer applications and software.
• Excellent customer service skills.
• Positive attitude.
• Proven self-starter.
• Detailed oriented with the ability to recognize discrepancies.
• Obtain notary certification in applicable county.

Responsibilities

• Provide day-to-day administrative support for project management teams.
• Prepare expense reports and book travel using Concur Travel and Expense.
• Assist with creating project entries in Project Data Management (PDM) software.
• Assist with electronic job start up and insurance/permits/licenses for jobsite mobilization.
• Ensure Notice of Commencement is filed and manage electronic project files.
• Create, distribute and execute contracts, purchase orders, and other docs in PM systems and DocuSign.
• Assist with submittal management, drawings/spec logs, and RFIs.
• Manage subcontracting, licenses, safety documents, and approvals.
• Assist SDP enrollment, bonding information collection, and change orders.
• Track material status on subcontracts and purchase orders; coordinate delivery dates.
• Coordinate with accounting on Sales & Use Tax and owner billing.
• Act as liaison between departments to fulfill project needs.
• Assist with pay applications, lien waivers, and pay app review.
• Review and code overhead, materials and invoices for PM final review.
• Research status of pay applications in JD Edwards.
• Assist in distributing final job reports and closeout documentation.
• Enter employee time in JD Edwards.

Skills

Communication skills

Microsoft Office Suite

Time management

Attention to detail

Education

Bachelor’s degree preferred

1 year office experience

Tools

Bluebeam

Concur Travel & Expense

JD Edwards

Job description

Brasfield & Gorrie, LLC is seeking a Project Assistant to provide comprehensive administrative support to the project team. The role involves coordinating mail, correspondence, catering, travel bookings, and document control to ensure smooth project operations.

The candidate will prepare expense reports, assist with project setup in data systems, and help manage submittals, RFIs, and pay applications. A Bachelor’s degree is preferred and strong MS Office skills are required.