Project Quotes Coordinator

Thermosystems, LLC; United States; On-site; USD 38,000 - 40,000; Full time

Job summary

Thermosystems, LLC in Elmhurst, IL is seeking an entry-level Project Quotes Coordinator to manage bid documents from contractors, track bidding projects, and send quotes to customers. You will partner with applied sales teams as the first contact for quote requests on HVAC projects for new facilities, additions, and renovations.

A comprehensive training program is provided. The role emphasizes fast-paced multitasking, attention to detail, and strong customer service.

Qualifications

• Associate or Bachelor’s degree in related field preferred.
• Entry level position with comprehensive training provided.
• Strong organizational and communication skills are essential.

Responsibilities

• Field customer emails for new projects/quote requests.
• Review direct email quote requests and customer sites for new jobs and addenda.
• Create new projects, and track customers and bid dates on our internal ERP system.
• Download all bid documents onto Microsoft Sharepoint.
• Review mechanical schedules on plans for equipment to quote.
• Notify sales teams of new projects and addenda.
• Create the bid list for the sales team weekly.
• Request quotes from other reps for projects out of Northern Illinois territory.

Skills

Multi-tasking

Attention to detail

Organization & time management

Eagerness to learn

Customer service

Microsoft 365

Education

Associate or Bachelor’s degree in related field

Tools

Microsoft 365

Job description

About Thermosystems: Founded in 2000, Thermosystems, a member of the Daikin group, is a manufacturer’s representative specializing in commercial heating, ventilation, and air conditioning (HVAC) products and controls. Our mission is to be the trusted partner behind complete HVAC solutions, bringing the expertise and guidance our customers deserve—because better buildings start with better partners. Headquartered in Elmhurst, Illinois, we operate offices in Elmhurst, Romeoville, Peoria, Chicago, the Quad Cities, and Des Moines. Our organization includes dedicated equipment, solutions, and service sales teams, along with a comprehensive parts and full-service department to support the products we represent. We offer a comprehensive benefits package that includes medical, dental, and vision insurance; short-term disability and life insurance; paid time off and paid holidays; and a 401(k) with profit sharing, among other benefits. At Thermosystems, you will be encouraged to grow, apply what you know, and see the impact of your hard work. If you want to learn more about Thermosystems, visit us at www.thermohvac.com today!

Location: Elmhurst, IL

Position Overview

As a project quotes coordinator at Thermosystems, your primary responsibility will be managing the bid documents from contractors, keeping track of customers bidding projects, and sending quotes to customers. You’ll collaborate with our applied sales teams as the first point of contact for quote requests on HVAC projects for new facilities, additions, and renovation projects. This is an entry level position and Thermosystems provides a comprehensive training program covering for new team members.

Responsibilities

• Field customer emails for new projects/quote requests
• Review direct email quote requests and customer sites for new jobs and addenda
• Create new projects, and track customers and bid dates on our internal ERP system
• Download all bid documents onto Microsoft Sharepoint
• Review mechanical schedules on plans for equipment to quote
• Notify sales teams of new projects and addenda
• Create the bid list for the sales team weekly
• Request quotes from other reps for projects out of Northern Illinois territory

Essential Skills

• Enjoy working in fast-paced, multi-tasking environment
• Attention to detail
• Organization and time management stills to prioritize tasks
• Eagerness to learn new skills
• Superior customer service capability and professional demeanor
• Proficient in Microsoft 365 suite and general computer software/applications

Qualifications

Associate or Bachelor’s degree in related field preferred

The typical hourly rate for this position ranges from $27.65 - $28.85 / hr. in Illinois. The range displayed represents the pay range for all positions in the job grade in which this position falls. Individual base pay will depend on a wide range of factors including your skills, qualifications, experience, and location.

If you're looking for an engaging career with growth opportunities in a supportive environment, you'll love a career at Thermosystems!

Employment is contingent upon successful completion of pre-employment requirements, including verification of employment history, education, background screening, and drug testing where permitted by law. Safety-sensitive positions may require cannabis (marijuana) testing. All testing and employment decisions will comply with applicable federal, state, and local laws.

Building a more sustainable planet. Creating comfortable, healthy spaces for people to connect, live and work. Perfecting the air we share.

Daikin Applied is not just an HVAC company. We're part of a global technology powerhouse that uses Heating, Ventilation and Air Conditioning (HVAC) to transform the world. We're innovators and leaders. Not only as a business, but as individuals. You see, we're not just innovating on the outside. We're innovating on the inside to unlock people's unlimited potential and bring out the diverse and groundbreaking ideas that will help us solve today's most pressing challenges. That's why Daikin offers more than a job. Here's where you'll be heard, be valued, belong -- and be able to make your mark. Over the past several years, we’ve proudly welcomed several organizations into our family, each bringing unique strengths, deep expertise, and talented teams. As we continue to grow, these partners play a vital role in expanding our capabilities and shaping the future of our organization. Whichever Daikin Applied company you join, you’ll be part of a unified, supportive environment where you can make an impact and grow your career.