Project Operations Specialist

The Industrial Service Group; Alabama; On-site; USD 40,000 - 60,000; Full time

Job summary

Industrial Valve Sales & Service, LLC is seeking a Job Operations Coordinator to support the planning, execution, and financial management of customer projects. This role requires strong attention to detail and collaboration with customers, field teams, and internal departments.

You will prepare quotes, quantify needs, maintain documentation, and ensure timely communication on project updates. Proficiency in Microsoft Office and a solid math background are essential for success in Alabama.

Qualifications

• Strong enthusiasm for Industrial Valve and confidence in our service capabilities.
• Solid understanding of basic math and analytical concepts.
• Proficient in data entry and general office applications.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Word, etc.).

Responsibilities

• Prepare accurate quotes and estimates for labor, materials, equipment, and subcontractor services.
• Quantify labor, material needs, and time requirements for upcoming and active projects.
• Ensure all communication between the customer and Industrial Valve is clear, accurate, and thoroughly documented.
• Maintain consistent communication with customers and IVS personnel regarding delays, cost changes, timelines, and other project updates.
• Manage all project documentation, including change orders, timesheets, test reports, and quotes.
• Coordinate with customers, field teams, and shop supervisors throughout the life of each project.
• Compile billing data from various sources and prepare invoices within the company’s financial system.
• Assist with month-end financial reporting and administrative requirements.

Skills

Math basics

Data entry

Microsoft Office

Communication

Multitasking

Organization

Tools

Excel

Outlook

Teams

Word

Job description

Industrial Valve Sales & Service, LLC is seeking a Job Operations Coordinator to support the planning, execution, and financial management of customer projects. This role requires strong attention to detail and collaboration with customers, field teams, and internal departments.

You will prepare quotes, quantify needs, maintain documentation, and ensure timely communication on project updates. Proficiency in Microsoft Office and a solid math background are essential for success in Alabama.