Job Operations Coordinator

Industrial Valve Sales and Service LLC; Eight Mile (AL); On-site; USD 42,000 - 60,000; Full time

Job summary

Industrial Valve Sales & Service, LLC in Eight Mile, AL seeks an experienced Job Operations Coordinator to support the planning, execution, and financial management of customer projects. This role requires meticulous attention to detail, clear communication, and the ability to collaborate with customers, field teams, and internal departments.

You will prepare quotes and estimates for labor and materials, quantify resource needs, maintain comprehensive project documentation, coordinate with

Qualifications

• Experience in valve/industrial services preferred.
• Strong math and analytical skills.
• Proficient with data entry and office software.
• Excellent written and verbal communication.
• Ability to multitask and prioritize under pressure.

Responsibilities

• Prepare accurate quotes and estimates for labor, materials, equipment, and subcontractor services.
• Quantify labor, material needs, and time requirements for projects.
• Ensure clear, accurate, documented communication between customer and IVS.
• Maintain consistent communication with customers and IVS personnel about delays, costs, and timelines.
• Manage all project documentation: change orders, timesheets, test reports, quotes.
• Coordinate with customers, field teams, and shop supervisors throughout the project life.
• Compile billing data and prepare invoices in the financial system.
• Assist with month-end financial reporting and administrative tasks.

Skills

Math skills

Data entry

MS Office

Communication

Multitasking

Time management

Organization

Tools

Excel

Outlook

Teams

Job description

Company: Industrial Valve Sales & Service, LLC

Position Overview:
The Job Operations Coordinator will play a key role in supporting the successful planning, execution, and financial management of customer projects. This position requires strong attention to detail, effective communication, and the ability to work collaboratively with customers, field teams, and internal departments.

Key Responsibilities

• Prepare accurate quotes and estimates for labor, materials, equipment, and subcontractor services, using contracted customer rates, historical data, and industry standards.
• Quantify labor, material needs, and time requirements for upcoming and active projects.
• Ensure all communication between the customer and Industrial Valve is clear, accurate, and thoroughly documented.
• Maintain consistent communication with customers and IVS personnel regarding delays, cost changes, timelines, and other project updates.
• Manage all project documentation, including change orders, timesheets, test reports, and quotes.
• Coordinate with customers, field teams, and shop supervisors throughout the life of each project.
• Compile billing data from various sources (purchase orders, work orders, etc.) and prepare invoices within the company’s financial system.
• Assist with month-end financial reporting and administrative requirements.

Requirements

Qualifications

• Strong enthusiasm for Industrial Valve and confidence in our service capabilities.
• Solid understanding of basic math and analytical concepts.
• Proficient in computer use, including data entry, information verification, and general office applications.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Teams, Word, etc.).
• Ability to maintain a high level of professionalism in both verbal and written communication with customers and internal team members.
• Strong multitasking skills, with the ability to prioritize effectively under pressure.
• Excellent organizational and time-management abilities.
• Minimum of 12 months of experience in the valve, industrial services, or operations field preferred.