Project (Operations) Coordinator

Tamus; College Station (TX); On-site; USD 47,000 - 57,000; Full time

Job summary

Texas A&M University Education Abroad Office seeks a Project (Operations) Coordinator II to implement key projects and support departmental leadership. You will coordinate multiple program types, ensure compliance with FERPA, HIPAA, and university policies, and maintain strong organizational and communication skills.

The role may require after-hours or weekend work as needed to support outreach activities and events.

Qualifications

• Bachelor's degree or equivalent (education/experience)
• Four years of related experience in project coordination or administration
• Strong verbal and written communication skills

Responsibilities

• Plans, coordinates, and executes long-term project plans.
• Serves as a resource or primary contact for office procedures.
• Coordinates multiple workstreams to ensure internal functions are identified, managed, and aligned.
• Monitors contracts and financial activities related to projects.
• Assists with contract processing and tracking for assigned areas.

Skills

Multitask

Coordination

Communication

Teamwork

Education

Bachelor's degree or equivalent

Job description

Job Title Project (Operations) Coordinator

Agency: Texas A&M University

Department: Education Abroad

Proposed Minimum Salary: $4,333.34 monthly

Job Location: College Station, Texas

Job Type: Staff

Job Description

What We Want

Are you passionate about global education and eager to make a difference? Join our team as a Project (Operations) Coordinator II! In this role, you’ll help implement key projects and support departmental leadership, fostering teamwork, collaboration, and respect in every interaction. Your responsibilities will include a variety of tasks to support office operations and the coordination of a range of international education opportunities.

We're seeking candidates with a strong understanding of FERPA, HIPAA, as well as state, federal, and university policies to help ensure compliance and protect student data throughout all processes. Candidates with strong organizational, communication, and coordination skills will make you an excellent fit for this role.

If you're excited about contributing to our mission and supporting high-impact global education experiences, we encourage you to apply and become a valued member of our team!

What You Need to Know

Salary: $52,000.08/annually.

Other Requirements and Factors

This position may require work beyond normal office hours and/or work on weekends.

Essential Duties/Tasks

Project Coordination

• Plans, coordinates, and executes long-term project plans.
• Serves as a resource or primary contact for office procedures.
• Coordinates multiple workstreams to ensure internal business functions are properly identified, managed, and aligned.
• Manages the routing and approval of memoranda and business transactions, including IDTs, OneCard payments, and fee memos.
• Assists with contract processing and tracking for assigned areas.
• Monitors financial activities and prepares related reports for assigned projects.
• Ensures compliance with University policies, rules, and regulations related to operations and financial transactions.
• Serves on committees, workgroups, and special project teams.
• Coordinates operational activities for various program types.
• Provides operational support to the planning and execution of outreach activities and events.

Operations

• Coordinates and executes daily office operational activities.
• Processes payments for various platforms, including but not limited to: Via TRM, answering services, and IT purchases.
• Maintains a tracking spreadsheet of approved third-party billing payments.
• Manages financial transactions for passport operations.
• Obtains tax forms to process payment to U.S. and foreign vendors.
• Generates DCS's and paperwork to Academic Accounting & Business Services (AABS) for payments to foreign vendors for programs managed in pass through accounts.
• Liaises with AABS and Student Business Services (SBS) regarding business inquiries, processes and reports.
• Maintains Emburse processes and assists staff with pre-travel authorizations and expense reports for their business travels.

Unit and Team Support

• Supports staff with student fee postings, tracking, withdrawals, and refunds.
• Assists with student coding and attributes in registration and application platforms.
• Enrolls students and program leaders in the international insurance plan and processes changes and refunds when necessary.
• Prepares progress reporting and budget updates for review.
• Trains staff on new and existing procedures, regulations, and policies related to operations and business transactions.
• Tracks program data across multiple platforms.
• Maintains database integrity, security, and accuracy.

Supervision

Oversees day-to-day functions, which may include supervising student workers.

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education or experience.
• Four years of related experience in project coordination or administration.

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.
• Knowledge of word processing, spreadsheet, and database applications.
• Strong verbal and written communication skills.

Who We Are

The Education Abroad Office supports Texas A&M University's commitment to develop global leaders through transformational opportunities abroad. We engage students, faculty and staff to participate in high quality international experiences. Studying abroad encompasses a variety of international experiences including study, research, internships, volunteer opportunities and service learning programs. Study abroad opportunities are available for all students, freshmen through Ph.D. candidates. The various types of study abroad programs can be as short as a week or as long as an academic year. Students can be in a large group or study on an individual program. Programs through the Education Abroad Office help broaden students' intellec