Project Administrator

ECS Mid-Atlantic, LLC; Manchester Township (PA); On-site; USD 45,000 - 60,000; Full time

Job summary

ECS Mid-Atlantic, LLC seeks an organized administrative project coordinator to handle proposals, registrations, invoicing setup, and resource coordination. The role supports project budgets and maintains schedules, while communicating with clients and internal staff.

The candidate should have a high school diploma (Bachelor’s preferred), 2 years of related experience, and strong MS Office skills. This on-site position emphasizes teamwork and reliable, detail-oriented work habits.

Qualifications

• High school diploma or GED required; bachelor’s degree preferred.
• 2 years of related experience.
• If driving for ECS subsidiary, a valid driver’s license is required.
• Excellent oral and written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible and detail-oriented.
• Ability to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams, with clients, peers and subordinates, as independently.
• Excellent interpersonal skills.
• Basic decision making skills.
• Work with supervisor to understand priorities and urgency of work.

Responsibilities

• Manage administrative tasks for a project, including proposals, registration, invoicing setup, and coordinating resources.
• Use ECS systems to coordinate project resources and manage paperwork and budgets.
• Coordinate internal communications and mentor junior staff.
• Attend project meetings with senior staff and assist with resolving administrative problems.
• Communicate with clients and external team members on a regular basis.
• Assist in managing project budgets, preparing invoices, and collections.
• Prioritize tasks to meet deadlines; consult with supervisor on priorities.
• Demonstrate good project and contract management skills.
• Possibly manage project budgets.
• Host or attend project discussions with clients and follow up on reports.

Skills

Communication skills

Multi-tasking

Project management

Detail-oriented

Teamwork

Interpersonal skills

Deadline management

Prioritization

Decision making

MS Office

Education

High school diploma or GED

Bachelor's degree preferred

Tools

MS Office (Word/Excel/PowerPoint)

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Qualifications

Required Qualifications & Skills

• High school diploma or GED required. Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #50 in Zweig Group's Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, clickhere.