Part-Time Administrative & Project Coordinator

ECS Group of Companies; Cranberry Township (Butler County); On-site; USD 24,796 - 30,307; Full time

Job summary

ECS Group of Companies (ECS) is seeking a detail-oriented Project Support & Coordination professional to manage samples, documentation, and client communications in Cranberry Township, PA. This role involves organizing files, tracking deadlines, and supporting finance, lab, and marketing functions.

Ideal candidates have a high school diploma or GED and up to 2 years of related experience, with strong organizational and communication skills to handle multiple projects and deadlines.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple projects and deadlines.
• Experience coordinating documents and reports.

Responsibilities

• Sign scan and upload sample submission forms and ensure proper documentation.
• Create labeled containers and project tracking folders.
• Email clients with sample receipt information and expected reporting dates.
• Track project deadlines, deliverables, and internal review cycles.
• Maintain and update project ALF items.
• Manage document templates (proposals, reports, invoices, scopes of work).
• Schedule meetings, site visits, and follow-ups with clients and subcontractors.
• Assist with onboarding new team members (IT setup, training resources, HR coordination).
• Track professional licensing, certifications, and CEUs for our team.
• Track billable time, utilization rates, and project budgets (working with PMs).
• Assist with invoicing and collections coordination.
• Track and maintain equipment calibration schedule.
• Scheduling and tracking laboratory waste disposal.
• Ensure lab cleanliness checklist completed bi-weekly.

Skills

0-2 years related experience

Education

High school diploma or GED

Job description

ECS Group of Companies (ECS) is seeking a detail-oriented Project Support & Coordination professional to manage samples, documentation, and client communications in Cranberry Township, PA. This role involves organizing files, tracking deadlines, and supporting finance, lab, and marketing functions.

Ideal candidates have a high school diploma or GED and up to 2 years of related experience, with strong organizational and communication skills to handle multiple projects and deadlines.