Project Office Manager: Operations & Admin Lead

FlatironDragados; Dayton (OH); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Paid time off

401(k)/RRSP

Medical/Dental/Vision

Wellness benefits & EAP

Tuition reimbursement

Job summary

FlatironDragados in Dayton seeks a Project Office Manager to oversee office administration, facilities, and employee support at our project site. This full-time role assists an Advanced Technology project including data center market segments, ensuring smooth operations.

You will onboard new hires, process screenings, manage invoicing/PO data, support HR/payroll, and coordinate asset distribution while maintaining confidentiality.

Qualifications

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
• Knowledge of union and certified payroll requirements and record keeping preferred.

Responsibilities

• Supports onboarding and orientation for new hires, including processing drug screenings and new hire documentation.
• Enters data and reconciles invoices and PO information to ensure timely payment; acts as liaison between vendors and external partners.
• Enters equipment time and usage entries to support weekly/monthly reporting.
• Supports daily office administration and employee inquiries; collaborates with HR and payroll.
• Coordinates asset distribution and tracking for the assigned group or project.
• Handles incoming calls, mail, and packages in a courteous, service-oriented manner.
• Orders office supplies and maintains facility repairs.
• Delivers EEO compliance trainings and communications for the group (US Only).
• Collects, tracks and processes Craft payroll weekly for regulatory agencies and payroll.

Skills

Organization

Customer service

Discretion

Self-prioritization

Communication

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

FlatironDragados in Dayton seeks a Project Office Manager to oversee office administration, facilities, and employee support at our project site. This full-time role assists an Advanced Technology project including data center market segments, ensuring smooth operations.

You will onboard new hires, process screenings, manage invoicing/PO data, support HR/payroll, and coordinate asset distribution while maintaining confidentiality.