Office Operations Lead – Admin, HR & Project Support

Pape-Dawson; Fort Myers (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Pape-Dawson Engineers seeks an Office Manager to oversee daily office operations, supervise administrative staff, and support project teams and senior leadership. The role includes implementing policies, handling records, onboarding new employees, and coordinating travel and meetings.

You will maintain equipment and supplies, manage sensitive information, and foster a positive, professional office culture. Strong Excel/Word skills and 7+ years' experience are expected.

Qualifications

• Seven years of experience in an administrative or office management role.
• High school diploma or equivalent; Associate's degree or higher preferred.
• Experience handling highly sensitive and confidential information.
• Strong leadership skills with ability to supervise and mentor administrative staff.
• Advanced proficiency in Microsoft Office Suite, specifically Excel and Word.
• Exceptional verbal and written communication skills.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing work assignments.

Responsibilities

• Supervise and support administrative staff, delegating tasks, monitoring workload, and ensuring efficient office operations.
• Develop and implement office policies and procedures with senior leadership to enhance workflow and productivity.
• Oversee office supply inventory and cost-effective purchasing.
• Maintain office equipment and coordinate repairs or replacements as needed.
• Process and distribute confidential information and documents.
• Coordinate calendars, meetings, trainings, and travel arrangements for project teams and leadership.
• Prepare meeting agendas and coordinate catering for luncheons and client/internal meetings.
• Assist with onboarding and training new employees.

Skills

Leadership

Communication

Attention to detail

Problem solving

MS Office (Excel/Word)

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Deltek Vantagepoint

Job description

Pape-Dawson Engineers seeks an Office Manager to oversee daily office operations, supervise administrative staff, and support project teams and senior leadership. The role includes implementing policies, handling records, onboarding new employees, and coordinating travel and meetings.

You will maintain equipment and supplies, manage sensitive information, and foster a positive, professional office culture. Strong Excel/Word skills and 7+ years' experience are expected.