Project Office & Front Desk Coordinator

JOHNLEONARD; Boston (MA); On-site; USD 28,000 - 36,000; Full time

Job summary

JOHN LEONARD in Boston is seeking a Front Desk & Administrative Coordinator to welcome visitors and provide essential support to executives, project managers and daily office operations.

This full-time, on-site role demands strong communication, superb organization, and proficiency with Microsoft Office; responsibilities include answering calls, managing calendars, handling mail, and coordinating meetings and events.

Qualifications

• 5+ years of administrative assistant, office coordinator, executive support, or front desk receptionist experience.
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Experience handling confidential information with discretion.
• High school diploma or equivalent.

Responsibilities

• Welcome visitors, clients, vendors, subcontractors, and business partners with professionalism and courtesy.
• Answer, screen, and route incoming phone calls and inquiries.
• Manage incoming and outgoing mail, deliveries, and courier services.
• Maintain reception, lobby, and common areas to professional standards.
• Monitor and manage the company's general email inbox.
• Provide administrative support to senior leadership and project management teams.
• Prepare, organize, and maintain construction documentation, contracts, permits, insurance certificates, and project files.
• Assist with document management and recordkeeping.
• Coordinate meetings, catering, and event logistics.
• Provide calendar and scheduling support using Microsoft Outlook.
• Maintain office supply inventory and vendor relationships.
• Support day-to-day office operations and special projects.
• Assist with administrative tasks that help ensure efficient business operations.

Skills

Administrative support

Office coordination

Executive support

Front desk

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Word

Excel

Outlook

Job description

JOHN LEONARD in Boston is seeking a Front Desk & Administrative Coordinator to welcome visitors and provide essential support to executives, project managers and daily office operations.

This full-time, on-site role demands strong communication, superb organization, and proficiency with Microsoft Office; responsibilities include answering calls, managing calendars, handling mail, and coordinating meetings and events.