Senior Private Client Legal Admin & Executive Assistant

JOHNLEONARD; Boston (MA); On-site; USD 70,000 - 110,000; Full time

Job summary

JOHN LEONARD, a leading Boston law firm, seeks a highly organized Legal Administrative / Executive Assistant to support multiple Private Client, Trusts and Estates, and Estate Planning attorneys. The role requires 8–10 years of experience, advanced MS Office skills, discretion, and the ability to manage calendars, draft documents, and coordinate meetings with clients.

This full-time on-site position offers a collaborative environment and opportunities to contribute to client service and firm

Qualifications

• 8–10 years of administrative, legal assistant, or executive assistant experience.
• Private Client, Trusts and Estates, or Estate Planning experience preferred.
• BA/BS degree preferred, but not required.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel; experience with Adobe/Kofax PDF tools preferred.
• Exceptional written and verbal communication, organizational skills, and attention to detail.

Responsibilities

• Provide high‑level administrative and executive support to multiple Private Client attorneys.
• Manage calendars, scheduling, communications, and client relationships.
• Draft, format, proofread, and edit legal documents, presentations, and spreadsheets.
• Assist with timekeeping, billing, expenses, and client invoices.
• Coordinate meetings, events, signings, travel, and other logistics.
• Maintain accurate client and matter files, records, and correspondence.
• Support business development activities and follow-up.
• Coordinate with attorneys, paralegals, clients, vendors, and firm personnel to ensure efficient workflow.
• Anticipate needs, prioritize requests, and provide exceptional client service while maintaining strict confidentiality.

Skills

8–10 years experience

Administrative support

Legal office experience

Microsoft Word

Outlook

PowerPoint

Excel

Adobe PDF

Education

BA/BS degree preferred

Tools

MS Word

Outlook

PowerPoint

Excel

Adobe PDF

Job description

JOHN LEONARD, a leading Boston law firm, seeks a highly organized Legal Administrative / Executive Assistant to support multiple Private Client, Trusts and Estates, and Estate Planning attorneys. The role requires 8–10 years of experience, advanced MS Office skills, discretion, and the ability to manage calendars, draft documents, and coordinate meetings with clients.

This full-time on-site position offers a collaborative environment and opportunities to contribute to client service and firm