Project & Office Administrator

Wilson & Company, Inc., Engineers and Architects; Albuquerque (NM); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability coverage

Paid time off

Retirement savings plans

Job summary

Wilson & Company, Inc., Engineers & Architects is seeking a flexible, motivated Administrator to support various tasks, including meetings, travel, invoicing, document processing, and general office duties. The role involves reception, errands, filing, and special projects as directed by supervision.

Ideal candidates have 4–6+ years of administrative experience, a high school diploma, strong communication and organizational skills, and attention to detail.

Qualifications

• Proven experience as an administrative assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Attention to detail and a high level of accuracy.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and exceptional interpersonal skills.
• Discretion and ability to handle sensitive information.

Responsibilities

• Provide general administrative and clerical support to ensure efficient and effective office operations.
• Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner.
• Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere.
• Sorts and routes incoming mail; prepares outgoing mail.
• Maintains office supplies.
• Maintains filing system (marketing, project, and general information).
• Project support, including meeting and travel arrangements, invoicing, and document processing.
• Maintains local office checking account; check requests.
• Prepares local office expense reports and payroll for processing to Corporate.
• Prepares local office accounts payable/accounts receivable for processing to Corporate.
• Assist Project Managers with budgeting and other billing issues.
• Assist Office Manager with operating and capital expenditure budget as requested.

Skills

Administrative support

MS Office

Communication skills

Organizational skills

Multitasking

Attention to detail

Interpersonal skills

Discretion

Education

High School Diploma

Job description

Wilson & Company, Inc., Engineers & Architects is seeking a flexible, motivated Administrator to support various tasks, including meetings, travel, invoicing, document processing, and general office duties. The role involves reception, errands, filing, and special projects as directed by supervision.

Ideal candidates have 4–6+ years of administrative experience, a high school diploma, strong communication and organizational skills, and attention to detail.