Office Administrator

Wilson & Company, Inc., Engineers & Architects; Albuquerque (NM); On-site; USD 34,000 - 41,000; Full time

Job summary

Wilson & Company, Inc., Engineers & Architects is seeking a flexible Administrator to support project and office operations in Albuquerque, NM. The role covers meetings, travel arrangements, invoicing, document processing, filing, and general administrative tasks with a positive, professional attitude.

Responsibilities include reception duties, mail routing, expense reporting, and assisting with budgeting and billing issues.

Qualifications

• 4 to 6+ years of administrative experience.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide general administrative and clerical support to ensure efficient and effective office operations.
• Answer and direct phone calls, take messages, and assist with inquiries in a professional manner.
• Greet visitors, clients, and employees to create a welcoming atmosphere.
• Prepare and route mail, manage office supplies, and maintain filing systems.
• Assist project managers with budgeting, invoicing, and expense processing.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Professional demeanor

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Administrator to assist with a number of tasks and bring a positive attitude to the group. This position provides project support, including meetings and travel arrangements, invoicing, document processing, filing, and other related tasks; basic office administrative support, including reception, document processing, filing, office-related errands, shipping and other related tasks; and special projects as direct by your supervisor.Essential Job Duties:Provide general administrative and clerical support to ensure efficient and effective office operations.Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner.Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere.Sorts and routes incoming mail; prepares outgoing mail.Maintains office supplies.Maintains filing system (marketing, project, and general information).Project support, including meeting and travel arrangements, invoicing, and document processing.Maintains local office checking account; check requests.Prepares local office expense reports and payroll for processing to Corporate.Prepares local office accounts payable/accounts receivable for processing to Corporate.Assist Project Managers with budgeting and other billing issues.Assist Office Manager with operating and capital expenditure budget as requested.Required Skills:Proven experience as an administrative assistant or in a similar support role.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong communication skills, both written and verbal.Excellent organizational and time management abilities.Attention to detail and a high level of accuracy.Ability to multitask and prioritize tasks effectively.Professional demeanor and exceptional interpersonal skills.Discretion and ability to handle sensitive information.Required Experience:4 to 6 or more years of administrative experienceHigh School Degree or EquivalentSupervisory experience is preferred.Experience with Federal Badging is preferred.Please note that Wilson & Company is not currently sponsoring applicants for work visas.Pay Rate: $25.00/hr. - $30.00/hr. (Depending on experience.)About Us:For nearly a century, Wilson & Company, Inc., Engineers & Architects, has provided award-winning engineering, architecture, planning, environmental, surveying, geospatial, and construction management services. With employees across multiple offices in the Midwest, Southwest, Rocky Mountain, and Western regions in the United States, we bring people together to practice their craft, create value, and accomplish great things.Guided by our purpose, we help clients move from concept to completion, transforming unused spaces into productive places, underutilized facilities into efficient ones, and rural or urban challenges into achievable solutions.At Wilson & Company, we focus on your specific needs, delivering excellence with lasting Higher Relationships in mind. By employing our core values—discipline, intensity, collaboration, shared ownership, and solutions—we create genuine experiences and lasting connections for our clients, employees, and communities.We support our employees’ success and well-being with a comprehensive benefits package, including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans. We are proud to be an EEO employer and maintain a drug-free workplace, conducting pre-employment background checks.Join us and be part of a culture committed to helping you achieve personal and professional success.