Office Administrator

URC Wilson & Company, Inc., Engineers & Architects; Albuquerque (NM); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Disability coverage

Paid time off

Retirement savings plans

Job summary

Wilson & Company, Inc., Engineers & Architects in the United States is seeking a flexible Administrator to support multiple office tasks, including meetings, travel, invoicing, document processing, and filing. The role also covers reception, errands, and general administrative duties in a dynamic team environment.

The position involves assisting Project Managers with budgeting and billing while coordinating with the Office Manager on expenditures.

Qualifications

• Provide general administrative and clerical support to ensure efficient office operations.
• Answer calls, direct inquiries, and assist visitors professionally.
• Maintain filing systems and office supplies.

Responsibilities

• Manage meeting and travel arrangements for projects.
• Prepare local office expense reports and payroll processing to Corporate.
• Assist Project Managers with budgeting and other billing issues.

Skills

Administrative experience

Communication skills

Organizational skills

Multitasking

Attention to detail

Professional demeanor

Discretion

Education

High School Diploma

Tools

Microsoft Office Suite

Excel

Outlook

PowerPoint

Job description

Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Administrator to assist with a number of tasks and bring a positive attitude to the group. This position provides project support, including meetings and travel arrangements, invoicing, document processing, filing, and other related tasks; basic office administrative support, including reception, document processing, filing, office-related errands, shipping and other related tasks; and special projects as direct by your supervisor.

Essential Job Duties

• Provide general administrative and clerical support to ensure efficient and effective office operations.
• Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner.
• Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere.
• Sorts and routes incoming mail; prepares outgoing mail.
• Maintains office supplies.
• Maintains filing system (marketing, project, and general information).
• Project support, including meeting and travel arrangements, invoicing, and document processing.
• Maintains local office checking account; check requests.
• Prepares local office expense reports and payroll for processing to Corporate.
• Prepares local office accounts payable/accounts receivable for processing to Corporate.
• Assist Project Managers with budgeting and other billing issues.
• Assist Office Manager with operating and capital expenditure budget as requested.

Required Skills

• Proven experience as an administrative assistant or in a similar support role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong communication skills, both written and verbal.
• Excellent organizational and time management abilities.
• Attention to detail and a high level of accuracy.
• Ability to multitask and prioritize tasks effectively.
• Professional demeanor and exceptional interpersonal skills.
• Discretion and ability to handle sensitive information.

Required Experience

• 4 to 6 or more years of administrative experience
• High School Degree or Equivalent
• Supervisory experience is preferred.
• Experience with Federal Badging is preferred.

Please note that Wilson & Company is not currently sponsoring applicants for work visas.

Pay Rate: $25.00/hr. - $30.00/hr. (Depending on experience.)

About Us

For nearly a century, Wilson & Company, Inc., Engineers & Architects, has provided award-winning engineering, architecture, planning, environmental, surveying, geospatial, and construction management services. With employees across multiple offices in the Midwest, Southwest, Rocky Mountain, and Western regions in the United States, we bring people together to practice their craft, create value, and accomplish great things. Guided by our purpose, we help clients move from concept to completion, transforming unused spaces into productive places, underutilized facilities into efficient ones, and rural or urban challenges into achievable solutions. At Wilson & Company, we focus on your specific needs, delivering excellence with lasting Higher Relationships in mind. By employing our core values - discipline, intensity, collaboration, shared ownership, and solutions we create genuine experiences and lasting connections for our clients, employees, and communities.

• including options for health insurance, life insurance, disability coverage, paid time off, and retirement savings plans.

We are proud to be an EEO employer and maintain a drug-free workplace, conducting pre-employment background checks.

Join us and be part of a culture committed to helping you achieve personal and professional success. Our commitment to excellence starts with our people. We know working for a company is about more than earning a paycheck; it’s about being part of an organization that aligns with your values and goals. When considering where to invest your time and talent, choosing a workplace that provides a fulfilling and enriching career experience is crucial. That’s where we come in.