Project Manager - Specialist

University of Missouri, St. Louis; Clayton (MO); On-site; USD 54,000 - 76,000; Full time

Benefits offered by this job

Medical plan

Dental plan

Vision plan

Retirement plan

Paid time off

Disability insurance

Parental leave

Educational discounts

Job summary

The University of Missouri, St. Louis is seeking a Project Manager - Specialist to lead and coordinate cross-functional technology projects that align with institutional priorities.

You will manage scope, schedules, resources, risks, communications, and deliverables across the project lifecycle. As a liaison among ITS Operations, campus stakeholders, vendors, and project teams, you will develop charters, dashboards, and reports, drive governance, and support strategic initiatives while adhering

Qualifications

• Bachelor's degree in Information Technology, Business Administration, Project Management, Communications, Public Administration, or related field.
• Three or more years of professional experience leading projects, programs, or organizational initiatives.
• Experience managing technology-related projects in higher education, government, healthcare, or large organizational environment.
• Experience using project and portfolio management tools such as Microsoft Project, MS Planner, or similar platforms.
• Experience developing project dashboards, executive reports, and project performance metrics.
• Knowledge of project management methodologies.
• Knowledge of Kuali or similar no-code automation tools.

Responsibilities

• Lead technology projects and initiatives from project intake through implementation and closure.
• Develop project charters, work plans, schedules, timelines, resource plans, and implementation strategies.
• Define project scope, objectives, deliverables, success measures, and stakeholder expectations.
• Monitor project activities and coordinate resources to ensure projects remain on schedule and within established parameters.
• Identify, document, communicate, and mitigate project risks, issues, dependencies, and constraints.
• Coordinate project meetings, facilitate discussions, document outcomes, and track action items.
• Develop and maintain a centralized project portfolio management space for technology projects and initiatives.
• Coordinate project intake, prioritization, tracking, and reporting activities.
• Maintain project documentation, schedules, dashboards, and status reporting tools.
• Monitor project and resource pipelines to support decision-making and strategic planning.
• Generate project and portfolio reports for ITS leadership and campus stakeholders.
• Serve as a primary point of contact between project teams, campus departments, ITS staff, vendors, and external partners.
• Develop and execute communication plans to ensure stakeholders are informed throughout the project lifecycle.
• Facilitate stakeholder engagement sessions and project status reviews.
• Communicate project progress, risks, issues, and outcomes to technical and non-technical audiences.
• Foster collaborative relationships that support project success and organizational effectiveness.
• Ensure projects follow established project management methodologies, governance standards, and organizational processes.
• Maintain project documentation, including charters, schedules, status reports, risk logs, issue logs, and implementation plans.
• Assist in developing and improving project management standards, templates, and best practices.
• Support organizational planning, budgeting, and implementation cycle activities.
• Recommend process improvements to enhance project delivery, communication, and operational efficiency.
• Support campus-wide technology initiatives and strategic priorities.
• Participate in committees, workgroups, and special projects as assigned.
• Research, evaluate, and recommend project management tools, methodologies, and practices.

Skills

PM leadership

Project methodologies

Stakeholder management

Communication

Risk management

Education

Bachelor's degree in IT/Business/PM/Comm/Public Admin

Tools

MS Project

MS Planner

Kuali

Job description

Hiring Department

ITS Operations

Job Description

The Project Manager - Specialist leads and coordinatescross-functional technology projects that support institutionalpriorities, operational goals, and strategic initiatives. Thisposition is responsible for managing project scope, schedules,resources, risks, communications, and deliverables throughout theproject lifecycle. The role serves as a liaison between InformationTechnology Services (ITS), campus stakeholders, vendors, andproject teams to ensure successful project outcomes.

Key Responsibilities

Project Planning and Execution

• Lead technology projects and initiatives from project intakethrough implementation and closure.
• Develop project charters, work plans, schedules, timelines,resource plans, and implementation strategies.
• Define project scope, objectives, deliverables, successmeasures, and stakeholder expectations.
• Monitor project activities and coordinate resources to ensureprojects remain on schedule and within established parameters.
• Identify, document, communicate, and mitigate project risks,issues, dependencies, and constraints.
• Coordinate project meetings, facilitate discussions, documentoutcomes, and track action items.

Portfolio Management

• Develop and maintain a centralized project portfolio managementspace for technology projects and initiatives.
• Coordinate project intake, prioritization, tracking, andreporting activities.
• Maintain project documentation, schedules, dashboards, andstatus reporting tools.
• Monitor project and resource pipelines to supportdecision-making and strategic planning.
• Generate project and portfolio reports for ITS leadership andcampus stakeholders.

Stakeholder Communication and Collaboration

• Serve as a primary point of contact between project teams,campus departments, ITS staff, vendors, and external partners.
• Develop and execute communication plans to ensure stakeholdersare informed throughout the project lifecycle.
• Facilitate stakeholder engagement sessions and project statusreviews.
• Communicate project progress, risks, issues, and outcomes totechnical and non-technical audiences.
• Foster collaborative relationships that support project successand organizational effectiveness.

Governance and Process Improvement

• Ensure projects follow established project managementmethodologies, governance standards, and organizationalprocesses.
• Maintain project documentation, including project charters,schedules, status reports, risk logs, issue logs, andimplementation plans.
• Assist in developing and improving project managementstandards, templates, and best practices.
• Support organizational planning, budgeting, and implementationcycle activities.
• Recommend process improvements to enhance project delivery,communication, and operational efficiency.

Strategic Initiatives

• Support campus-wide technology initiatives and strategicpriorities.
• Participate in committees, workgroups, and special projects asassigned.
• Research, evaluate, and recommend project management tools,methodologies, and practices that improve organizationaleffectiveness.

Preferred Qualifications

• Bachelor's degree in Information Technology, BusinessAdministration, Project Management, Communications, PublicAdministration, or related field.
• Three or more years of professional experience leadingprojects, programs, or organizational initiatives.
• Experience managing technology-related projects in a highereducation, government, healthcare, or large organizationalenvironment.
• Experience using project and portfolio management tools such asMicrosoft Project, MS Planner, or similar platforms.
• Experience developing project dashboards, executive reports,and project performance metrics.
• Knowledge of project management methodologies.
• Knowledge of Kuali or similar no-code automation tools.

Shift

Working hours: 8 am - 5 pm. Monday through Friday

Minimum Qualifications

A Bachelor's degree or an equivalent combination of education andexperience and 2+ years work experience from which comparableknowledge and skills can be acquired is necessary.

Anticipated Hiring Range

$53,976 - $76,024

Grade: GGS-010

University Title: PROJECT MANAGER - SPECIALIST

Internal applicants can determine their University title by accessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume. Finalists will be asked to provide references at a later date.

Sponsorship Information

Employment visa sponsorship is not available for thisposition.

Benefit Eligibility

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefitspackage, including

• medical
• dental and vision plans
• retirement
• paid time off
• short- and long-term disability
• paid parentalleave
• paid caregiver leave
• educational fee discounts for allfour UM System campuses

For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of HumanResources at [e-mail].