Project Manager - Multifamily Administrative

Interior Specialists, Inc; California (MO); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Flexible time off

401(k) with company match

Paid holidays

Job summary

Interior Logic Group, Inc. is seeking a Project Manager to support sales, operations, and production teams, focusing on optimizing business systems, improving process efficiency, and ensuring accurate job costing across the organization.

The role acts as a subject matter expert on workflows, provides training, and leads technology and process-improvement initiatives.

Qualifications

• PM oversees sales, operations, and production support.
• Focus on optimizing business systems and improving process efficiency.

Responsibilities

• Review contract scope of work and ensure alignment with bid.
• Review bid/take-off with AE to verify dollar values.
• Review contracted plans and diagrams for accuracy and constructability.
• Prepare labor offers and coordinate with Subcontractor and AE.
• Manage on-site coordination and project scheduling.
• Create and track change orders and RFIs.

Tools

Procore

Textura

SAP

Job description

Looking to build your career and design your future? You have come to the right place.

Summary The Project Manager is responsible for supporting sales, operations, and production teams as assigned by the Region President. This role focuses on optimizing business systems, improving process efficiency, and ensuring accurate and timely job costing across the organization. The Project Manager will serve as a subject matter expert on system workflows, provide training, and lead key technology and process‑improvement initiatives.

Contract Review

• Review contract scope of work and dollar values in conjunction with Account Executive (AE)
• Check the Scope of Work SOW to make sure it lines up with the bid
• Make sure all items listed are within our normal installation processes
• Note anything that does not align with the bid
• Check the Schedule of Values SOV against the bid/proposal
• Make sure all dollar values are accounted for and know what they include
• Check Billing Procedure: review the billing procedure for the project (Procore, Textura, GC Pay, etc.), coordinate with Project Coordinators (PC) on monthly billing requirements

Bid/ Take-Off Review

• Review bid/take-off with AE to make sure the dollar values match the contract
• Split out areas if needed for SAP structure

Plans/ Diagrams

• Review contracted plans and diagrams, work with AE for any questions
• Make sure diagrams match what was contracted
• Review plan drawings and specifications for accuracy and constructability
• Monitor RFI’s/ASI’s/addendums and any other revisions throughout the project and track those revisions accordingly

Prepare Labor Offer for Subcontractor

• Review labor rates from bid
• Set up labor rate offer in excel format; this is often done with input from AE
• Review labor rates offer with AE and MF Operations Manager
• Send labor rate offer to Subcontractor for review and approval
• Once approved by Subcontractor, have extended in SAP

On‑site Coordination

• Work with Project Manager, Project Engineers(s), and Site Superintendents from general contractors for all project(s) needs
• Schedule: mange project schedule throughout project
• Use project schedule to determine procurement and delivery timelines for projects
• Work with MF Operations Manager to determine labor needs based on project schedule
• Attend weekly job‑site meetings (virtual or in‑person)

Change Orders/ RFI’s

• Create change orders when changes to the contract are requested.
• Loop in AE as needed for larger change orders and/or pricing strategy
• To include add on/ deducts- request pricing/ stock check/ samples
• Send change order to builder
• Use Excel file template to bid change order
• Track/ organize change orders in the project folder
• Use the change order tracker to keep track of each change order sent
• Follow the change order approval process

Production Set Up

• Set up basic project information and submittal log(s)
• Manage submittals
• Create internal SOV for project
• Create cut-sheets and diagrams for project
• Work orders to be broken down to mirror how project will be installed PC’s will key work orders

SAP Set Up

• Verify that community has been set up by AE, and complete ZIB if needed
• Ask PC’s to kick off lot in SAP

Forecasting

• Work with team to accurately forecast monthly numbers and update as needed

Monthly GC Billing

• Manage internal SOV for monthly billings
• Update internal SOV with issued CO’s
• Color coordinate monthly billings within the SOV
• Work with PC’s for any billing questions or issues
• PC’s responsible for billing GC and in SAP

Pay range: $65-$70K annually plus benefits

If you like working with a growing close knit team and helping home owners design the home of their dreams, come build your career with us!

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.

Company Overview

Powered by its award‑winning technology platform, Interior Logic Group, Inc. is the largest national provider of interior design and finish solutions to the building industry. Our scalable solutions increase customer profitability, improve construction quality, and reduce cycle times—with our team deeply focused on providing an exceptional customer experience.

We provide installation services and supply chain management for a diverse range of single family, multifamily, commercial, and repair and remodel customers. People choose to build their careers at ILG because of our passionate team, company culture, flexible work options, and growth opportunities. We invest in our workforce to help them achieve great things both personally and professionally, offering wide‑reaching benefits from healthcare support to financial well‑being.

Check out some of our top benefits we have to offer: At our company, we believe in supporting your health, your goals, and your future. That’s why we offer a comprehensive benefits package designed with flexibility and well‑being in mind: Medical, dental, and vision coverage, including multiple plan options to fit your needs, covering both physical and mental health 401(k) with company match, short- and long‑term disability, life insurance, and access to a Flexible time off, 8 paid holidays, and additional leave benefits so you can recharge, rest, and focus on what matters most. Access to supplementary optional benefits, including a company-sponsored weight loss management program and pet insurance.

With over 200 locations throughout the United States, including 100+ Design Studios, there are opportunities to learn, grow, and reach your full potential! For more information about Interior Logic Group, visit www.interiorlogicgroup.com.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, individual with disabilities, veteran status, gender identity or national origin.

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