Project Manager, Facilities & Capital Projects

Marin Community Clinics; Novato (CA); On-site; USD 185,000 - 225,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Paid holidays

Professional development

Mileage reimbursement

Job summary

Marin Community Clinics is seeking a Project Manager, Facilities & Capital Projects to lead major administrative and clinical facility initiatives, including relocating and building out a 47,000-square-foot space.

You will coordinate architects, engineers, landlords, consultants, vendors, and MCC leadership to ensure projects meet scope, budget, schedule, and regulatory requirements through occupancy and closeout.

Qualifications

• Bachelor’s degree in construction management, Architecture, Engineering, Facilities Management, Business Administration, Healthcare Administration, or a related field required.
• Five (5) or more years of progressively responsible project management experience involving healthcare facilities, commercial construction, capital improvement projects, tenant improvements, medical office developments, or complex facility relocations.

Responsibilities

• Lead projects from planning and design through permitting, construction, activation, occupancy, and closeout.
• Develop and maintain project plans, schedules, budgets, milestones, risk registers, decision logs, and action-item trackers.
• Coordinate with landlords, architects, engineers, contractors, consultants, vendors, regulatory agencies, and MCC leadership.
• Prepare and present project status reports to executive leadership and Board committees.
• Ensure compliance with California Building Standards Code, Title 24, HCAI/OSHPD 3, and healthcare licensing standards.

Skills

Project leadership

Budget management

Contract administration

Regulatory compliance

Communication skills

Cross-functional coordination

Education

Bachelor’s degree in related field

Tools

Microsoft Office

Project management software

Job description

Overview

Marin Community Clinics, founded in 1972, is today, a multi-clinic network with a wide array of integrated primary care, dental, behavioral, specialty and referral services. As a Federally Qualified Health Center (FQHC), we provide vital health services to almost 40,000 individuals annually in Marin County. The Clinics regularly receive national awards from the Health Resources and Services Administrations (HRSA). Our Mission is to promote health and wellness through excellent, compassionate care for all.

The Project Manager, Facilities & Capital Projects will lead the planning, design, permitting, construction, relocation, activation, and occupancy of major administrative and clinical facility projects. Serving as MCC's primary project lead and owner's representative, the Project Manager coordinates architects, engineers, contractors, landlords, consultants, regulatory agencies, vendors, and MCC leadership to ensure projects are completed within approved scope, budget, schedule, quality, operational, and regulatory requirements. The initial focus of this role will be leading MCC’s 47,000-square-foot facility project, including the relocation and buildout of administrative offices, as well as the planning, permitting, construction, and operational activation of new clinical space.

Responsibilities

Project Leadership and Coordination:

• Manage projects from planning and design through permitting, construction, activation, occupancy, and closeout.
• Develop and maintain project plans, schedules, budgets, milestones, risk registers, decision logs, and action-item trackers.
• Serve as MCC's primary point of coordination for landlords, architects, engineers, contractors, consultants, vendors, regulatory agencies, and internal stakeholders.
• Facilitate project meetings and document decisions, approvals, risks, and action items.
• Identify project risks, schedule delays, budget concerns, and operational challenges and implement mitigation strategies.
• Prepare and present project status reports to executive leadership, Board committees, and the Board of Directors as requested.

Planning, Design, And Regulatory Coordination

• Collaborate with clinical, operational, facilities, information technology, compliance, finance, and administrative teams to determine project requirements.
• Translate organizational and clinical workflow into functional space and design requirements.
• Review plans and specifications for compliance with approved scope, budget, accessibility, patient safety, privacy, and operational requirements.
• Coordinate space planning, furniture, equipment, signage, telecommunications, security systems, and technology infrastructure.
• Manage permitting, inspections, licensing, fire clearances, accessibility compliance, and occupancy approvals.
• Coordinate compliance with California Building Standards Code, Title 24, HCAI/OSHPD 3 requirements, and healthcare licensing standards.

Budget, Contracts, And Procurement

• Develop, monitor, and manage project budgets, including construction, design, equipment, furniture, permitting, technology, contingencies, relocation, and activation expenses.
• Track landlord-funded tenant improvement allowances and MCC-funded expenditures.
• Review contracts, invoices, payment applications, change orders, commitments, and cost forecasts.
• Coordinate expense review, approvals, reimbursements, and documentation with Finance and other departments.
• Support procurement and selection of architects, contractors, consultants, and vendors.
• Monitor vendor and contractor performance and address schedule, budget, contractual, and performance issues.

Construction Management

• Monitor construction progress, quality, safety, compliance, schedules, and budgets.
• Conduct site visits and participate in owner-architect-contractor meetings.
• Review contractor schedules, progress reports, invoices, change orders, submittals, and project documentation.
• Coordinate testing and transition of HVAC, electrical, plumbing, elevators, fire and life safety systems, security systems, telecommunications, and other critical building systems.
• Ensure construction deficiencies are documented and corrected.
• Coordinate infection prevention and safety measures during construction activities adjacent to active healthcare operations.

Relocation and Facility Activation:

• Develop and execute relocation and activation plans that minimize disruption to patient care and business operations.
• Coordinate furniture installation, equipment setup, technology testing, security implementation, signage, supplies, staff training, and operational readiness activities.
• Establish and monitor department-specific readiness checklists.
• Coordinate inspections, occupancy approvals, licenses, and regulatory clearances.
• Ensure all operational, safety, training, equipment, and regulatory requirements are met prior to occupancy and service activation.

Project Closeout

• Manage commissioning activities, punch lists, final inspections, warranties, training, and project closeout documentation.
• Obtain as-built drawings, operations and maintenance manuals, permits, warranties, certifications, and inspection records.
• Coordinate turnover of facilities documentation and systems to Facilities, Information Technology, and operational departments.
• Reconcile project financials, including final invoices, reimbursements, and lien releases.
• Monitor warranty issues and facilitate timely resolution.

Other Duties

• Perform other related duties as assigned to support departmental and organizational objectives.

Qualifications

• Strong project leadership and accountability.
• Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong budgeting, financial management, and contract administration skills.
• Ability to identify project risks, analyze issues, and implement effective solutions.
• Exceptional verbal and written communication skills.
• Strong stakeholder management and relationship-building abilities.
• Ability to lead cross-functional teams and influence decision-making without direct authority.
• Strong negotiation and conflict-resolution skills.
• Proficiency in project management software and Microsoft Office applications.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to patient safety, accessibility, health equity, and high-quality healthcare environments.

Required Skills And Abilities

• Strong project leadership and accountability.
• Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Strong budgeting, financial management, and contract administration skills.
• Ability to identify risks, analyze issues, and implement effective solutions.
• Knowledge of healthcare facility operations and regulatory requirements.
• Exceptional verbal and written communication skills.
• Strong stakeholder management and relationship-building abilities.
• Ability to lead cross-functional teams and influence decision-making without direct authority.
• Strong negotiation and conflict-resolution skills.
• Proficiency in project management software and Microsoft Office applications.
• Ability to maintain confidentiality and exercise sound judgment.
• Commitment to patient safety, accessibility, health equity, and high-quality healthcare environments.

Education And Experience

• Bachelor’s degree in construction management, Architecture, Engineering, Facilities Management, Business Administration, Healthcare Administration, or a related field required.
• Five (5) or more years of progressively responsible project management experience involving healthcare facilities, commercial construction, capital improvement projects, tenant improvements, medical office developments, or complex facility relocations. Equivalent combination of education and related experience may be considered.
• Experience managing project budgets, schedules, contracts, change orders, invoices, risk assessments, cost forecasting, procurement activities, and vendor performance.
• Experience managing multiple concurrent projects and coordinating diverse stakeholders.

Highly Preferred Certifications

• Project Management Professional (PMP).
• Certified Construction Manager (CCM).
• Certified Facility Manager (CFM).
• Healthcare Construction Certificate (HCC).

Preferred Certifications

• LEED Accredited Professional (LEED AP).
• Registered Architect (RA).
• Professional Engineer (PE).
• Other related project management, construction, architecture, engineering, or facilities management certifications.

Physical Requirements And Working Conditions

• Frequently sits, stands, walks, bends, reaches, and uses a computer and other office equipment for extended periods.
• Must be able to travel regularly between MCC facilities, project sites, governmental agencies, and vendor locations throughout Marin County.
• Ability to conduct on-site inspections of active construction projects and occupied healthcare facilities.
• May occasionally climb stairs, navigate construction sites, and access areas under construction.
• Must be able to lift and carry up to 25 pounds occasionally.
• Requires visual acuity sufficient to review plans, specifications, budgets, schedules, contracts, and construction documents.
• Work is performed in both office and construction-site environments.
• May be exposed to dust, noise, temperature variations, construction activities, and other conditions commonly associated with healthcare construction and renovation projects.
• Must comply with all MCC safety, infection prevention, security, and confidentiality requirements.

Benefits

Our benefits program is designed to protect your health, family and way of life. We offer a competitive Benefits Program that includes affordable health insurance and Health Reimbursement Accounts (HRA), Dental and Vision Insurance, Educational and Continuing Education Benefits, Student Loan Repayment and Loan Forgiveness, Retirement Plan, Group Life and AD&D Insurance, Short term and Long Term Disability benefits, Professional Fee Reimbursement, Mileage and Cell Phone Reimbursement, Scrubs Reimbursement, Loupes Reimbursement, Employee Assistance Programs, Paid Holidays, Personal Days of Celebration, Paid time off, and Extended Illness Benefits.

Marin Community Clinics is an Equal Employment Opportunity Employer

Min

USD $185,000.00/Yr.

Max

USD $225,000.00/Yr.