Project Manager - Exhibits and Tradeshows

Access TCA; Northbridge (MA); On-site; USD 85,000 - 110,000; Full time

Job summary

Access TCA in Whitinsville, MA, seeks a Project Manager for Exhibits and Tradeshows to coordinate design, production, and on-site execution. You will serve as the hub for workflow among clients, design, and event teams to ensure on-time, on-budget project delivery.

The role requires five years in exhibit/ tradeshow environments, strong CAD interpretation, and excellent communication. On-site with travel as needed, extended hours may apply.

Qualifications

• Associates degree or higher in a related field preferred.
• Minimum of five years in exhibit or trade show industries.
• Minimum of five years as a Project Manager or in Operational Management.
• Strong working knowledge of Microsoft Office.
• Excellent oral and written communication skills.
• Able to interpret CAD drawings.
• Flexibility to work extended hours and travel as needed.

Responsibilities

• Provide a single point of contact for on-site supervisors with production questions.
• Review client schedules with internal teams to align resources.
• Drive production launches and lead launch meetings.
• Work with detailing to approve construction drawings before production.
• Participate in pre-show planning with client services and field supervisors.
• Manage client previews and participate in design launch meetings.
• Interact with clients and participate in weekly calls.
• Oversee quality control and QA procedures for deliverables.
• Coordinate post-show inspections and final damage report pricing with teams.
• Establish material counts with estimator and shop supervisor.
• Work with estimating and accounts teams to identify cost efficiencies.
• Manage production and scheduling of projects with limited supervision.

Skills

Microsoft Office

Communication skills

CAD interpretation

Travel readiness

Flexibility to extend hours

Education

Associate degree or higher

Tools

CAD software

Job description

Project Manager - Exhibits And Tradeshows

The Project Manager works in partnership with the Client, Design, and Event Teams acting as a hub for workflow and communication for the design and production of assigned projects. The Project Manager Is responsible for successfully completing the assigned projects' production phase. Success In this role requires exceeding client expectations, on-time completion of projects, and remaining within budget.

This is an on-site position.

What You’ll Do

• Provide a single point-of-contact for on-site supervisors with production-related questions on specific projects.
• Review client schedules and forecasts with internal teams, ensuring understanding of upcoming work and critical projects. Work with design, client, and production to anticipate workload and align internal resources to provide efficient project deliverables.
• Drive project production launch process to ensure timely and effective project launches. Lead the production launch meetings providing each department received the information needed to execute their portion of the project.
• Work with Detailing, and approving all construction drawings before actual production.
• Participate in pre-show planning with client services, event services, and field supervisors on larger projects to establish installation schedules and as a resource for essential information related to the exhibit components and construction.
• Manage client previews as required and participate in design launch meetings.
• Interact with clients/key prospects as needed, including participating in weekly client calls, client planning calls, etc.
• Oversee quality control process, administering quality assurance review procedures for all deliverables.
• Steward post-show client inspection/damage report process by working with the Manager, Post-Production, to ensure that inspections are done within ten business days of receipt of the exhibit after the last show and by providing the client service team with final damage report pricing within ten business days.
• Establish material counts (in conjunction with the estimator and the shop supervisor) for production projects.
• Work closely with the estimating and account services teams to proactively identify and implement potential cost efficiencies.
• Accurately, effectively, and efficiently manage the production and scheduling of any sized project with limited supervision.

What We’d Love To See

• Associates degree or higher in a related field is strongly preferred
• A minimum of five (5) years of experience in the exhibit or trade show industries
• Minimum of (5) years as a Project Manager or Operational Management experience
• Strong working knowledge of Microsoft Office programs
• Excellent oral and written communication skills
• Ability to interpret CAD (Computer-Aided-Design) technical drawings
• Flexibility and willingness to work extended hours as required
• Ability and willingness to travel if needed

Qualifications

Access is headquartered in Whitinsville, MA, with additional locations in Las Vegas and Dallas.

We offer a competitive salary, a team-orientated environment, and excellent benefits that include health, dental, vision, and life insurance, 401(k) with company match, short and long-term disability, Flexible Spending Accounts, paid time off, and 11 holidays.

Access is a proud equal employment opportunity employer, and employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, sexual orientation, gender identity, or based on any other legally-protected category. Further, we comply with all federal and state laws regarding equal employment opportunities.

To comply with applicable laws ensuring equal employment opportunities for qualified individuals with disabilities and to the extent required by the Americans With Disabilities Act, Access will make reasonable accommodations for employees with disabilities.