Project Manager

360 Talent; Town of Aurora (NY); On-site; USD 90,000 - 130,000; Full time

Job summary

360 Talent in the United States is seeking a Project Manager to drive successful events, ensuring quality, accuracy, timeliness and budget adherence.

You will coordinate with customers, internal teams and vendors, create timelines, manage costs, and travel to show sites to supervise assets.

This role requires strong communication, vendor negotiations, and the ability to read design drawings while juggling multiple projects.

Qualifications

• Bachelor's or equivalent experience.
• Experience in tradeshow/exhibit industry.
• Strong communication and vendor negotiation skills.
• Ability to manage multiple projects with deadlines.

Responsibilities

• Coordinate with customers to define event requirements and timelines.
• Collaborate with operations, sales, and production to meet goals.
• Coordinate with vendors for materials, quotes, and delivery.
• Create client timelines and update departments on status.
• Travel to show sites to supervise assets.
• Prepare show services estimates and ensure delivery accuracy.

Skills

Strong written verbal communication

Vendor negotiations

Budgeting

Time management

MS Office

Cross-functional collaboration

Reading design drawings

Education

Bachelor's degree or equivalent

Tools

MS Office

Job description

Position Summary: The Project Manager will make an impact by ensuring the successful completion of various projects in terms of quality, accuracy, timeliness, and budget adherence.

Key Responsibilities:

• Interact and communicate effectively with customers through various forms of communication regarding the details of their events and exhibit requirements
• Interact, communicate, and work effectively with various internal departments, from operations to sales to accomplish goals
• Interact and communicate effectively with vendors through various forms of communication regarding the details of events and exhibit requirements and to accomplish goals
• Collaborate closely with the internal sales team such as Account Executives and Account Management Team
• Create project timeline for client with due dates; artwork, client product inbounds, final decisions, etc; updating all departments involved with the projects of updates/status regularly
• Procure materials for job specific items; track costs of job specific materials, estimated vs actual
• Manage cost to revenue ratios to achieve financial goals
• Input data into company databases for the purpose of tracking all job detail for proposed and sold jobs
• Communicate schedule conflicts with appropriate parties effectively and timely
• Research and provide detailed information on 3rd party vendors
• Possess and maintain knowledge of the market for new materials, suppliers and techniques
• Interact effectively with show site Installation and dismantle labor teams
• Schedule and lead various production-related meetings
• Redline drawings, coordinating with Engineering & Shop; Approve drawings
• Review Show Services estimates, coordinating with AE & AM that everything is accounted for upon delivery
• Travel to show site for supervision of assets and customer onsite
• Other duties as assigned

Preferred Qualifications:

• Bachelor's degree or similar equivalent experience
• Experience in the tradeshow and exhibit industry
• Proficient in project pricing, purchasing and vendor negotiations
• Strong written, verbal and interpersonal communication skills
• Ability to work with diverse personalities in sales, design, account management and production, while managing costs, time requirements, and customer expectations
• Ability to read design drawings
• Excellent time management skills and ability to multi-task and manage multiple projects with varying deadlines
• Ability to clearly and effectively communicate with clients, vendors and colleagues
• Highly skilled in critical thinking and problem solving
• Proficient with Microsoft Office
• Willingness/Capability to travel for site installations required