Project Coordinator - Trade Shows and Events

Exhibit Pros; Las Vegas (NV); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Profit sharing

Job summary

A leading trade show display firm based in Las Vegas is seeking a highly skilled Project Coordinator to provide administrative and project coordination support. The ideal candidate should possess strong technology skills, experience in proposal writing, and a passion for client relationships. This role involves managing event planning and trade show coordination, engaging with clients, and utilizing project management software. The firm offers competitive benefits and career advancement opportunities.

Qualifications

• 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Excellent communication & writing skills – strong editing/proofreading skills are a plus.

Responsibilities

• Provide administrative and project coordination support to Project Managers.
• Manage and prioritize complex event planning & trade show coordination.
• Engage with clients via email and phone to maintain and grow client relationships.

Skills

Proposal writing

Event planning

Multitasking

Communication skills

Tech savvy

Education

Associate's Degree in Communications, Marketing, Business or related field

Tools

Google Suite

Microsoft Office

Monday.com

ExhibitForce

IntelliEvent

Job description

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Profit sharing

Exhibit Pros is looking for a driven, highly skilled professional to join our team as a Project Coordinator. We are seeking an ambitious individual with strong technology skills, proposal‑writing experience, and a passion for growth. The ideal candidate is reliable, quick to learn, and eager to advance within our company. While trade show industry experience is a plus, it is not required—we are willing to train the right person. This role offers hands‑on training and valuable industry experience.

Responsibilities

• Provide administrative and project coordination support to Project Managers.
• Manage and prioritize complex event planning & trade show coordination, including completing trade show forms.
• Collaborate with vendors, shipping teams, graphics designers, and other departments.
• Process work orders, submittals, and material requisitions.
• Engage with clients via email and phone to maintain and grow client relationships.
• Train on and utilize industry‑specific project management platforms:
  • Monday.com, ExhibitForce, IntelliEvent (training provided).
• Assist in developing bids, proposals, and processing orders.

Qualifications

• Minimum Associate’s Degree (BA/BS in Communications, Marketing, Business, or related field preferred).
• 1-2 years of experience in proposal writing, event planning, conventions, or trade shows preferred.
• Tech‑savvy – strong ability to learn and adapt to new project management software & tools.
• Exceptional organizational and multitasking skills with strong attention to detail.
• Proactive and adaptable – ability to execute quickly, meet deadlines, and adjust to changes.
• Strong problem‑solving skills – ability to think critically and analytically.
• Excellent communication & writing skills – strong editing/proofreading skills are a plus.
• Proficiency in Google Suite and Microsoft Office (Word, Excel, PowerPoint) – experience with Photoshop and Adobe Illustrator is a plus.
• Additional marketing knowledge is a plus.

Ideal Work Experience

• Event Coordinator
• Trade Show Exhibit Management
• Convention Planning
• Project Coordinator or Management

Why Join Us?

• Career Growth & Advancement – Pathway to Project Manager
• Work with Cutting‑Edge Project Management Platforms
• Competitive Compensation & Benefits
• Health, Vision, & Dental Insurance
• 401(k) Plan
• Paid Time Off

About Exhibit Pros

Exhibit Pros is a Las Vegas‑based firm specializing in the fabrication of custom‑designed trade show displays and exhibits. From concept to execution, we design, build, deliver, install, and dismantle attention‑grabbing exhibits for conventions and trade shows across the country.

This is an exciting opportunity to join a dynamic team, gain hands‑on experience, and grow into a leadership role in the trade show industry! Apply now and take the next step in your career with Exhibit Pros!