Project Manager Event Technology Operations

Freeman Company; Orlando (FL); Hybrid; USD 70,000 - 120,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Tuition Reimbursement

Paid Parental Leave

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company is seeking an experienced events production professional for a hybrid role supporting Audio Visual and Event Technology. The position is based in the Orlando area with 2–3 days on-site or in-office per week, and opportunities to contribute to budget planning, CAD design, and show execution.

You will collaborate with sales, branch operations, and customers to plan and deliver complex events, manage labor, and ensure compliant, cost-effective production.

Qualifications

• Bachelor’s degree preferred or equivalent experience.
• Minimum of 5 years industry experience.

Responsibilities

• Provides budgetary support during RFP process.
• Provides technical advice and assists sales in the budgetary and developmental process of shows.
• Participates in site surveys to ensure proper planning of events.
• Participates in the planning and implementation of operational activities for assigned events.
• Attends weekly operations meetings and provides event information input.
• Creates CAD designs within Company standards to ensure proper execution of the event.
• Works with branch operations to ensure completion of production documentation, assess labor calls, and define equipment requirements.
• Maintains a clear understanding of union jurisdictions and how they are to be applied.
• Reviews equipment requirements to determine personnel and labor schedules.
• Determines staffing needs and ensures that all labor requirements are submitted to the proper departments and/or labor sources.
• Supervises show site operational functions to ensure they are performed in a timely and cost-effective manner.
• Communicates client objectives and operational plans to show-site staff.
• Ensures pre-production meetings are scheduled and assists with facilitation.
• Maintains daily contact with on-site staff documenting changes and updates as required.
• Assists in the scheduling and coordination of trucking arrangements.
• Develops production schedules, and facility arrangements for events as required.
• Schedules and conducts event debrief meetings.
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer.
• Reviews purchase orders and approves all associated invoices.
• Compiles and produces post show reports.
• Performs other duties as assigned.

Skills

Budgeting and cost control

CAD design understanding

Project coordination

Communication and client liaison

Staffing and labor scheduling

Vendor and labor relations

Education

Bachelor’s degree preferred

High School Diploma or Equivalent

Tools

CAD software

Job description

About Us

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

Applies intermediate industry knowledge to communicate and harmonize Freeman client's production requirements between sales and branch operations; improving efficiencies, controlling costs and providing a seamless flow of information. Works with branch operations prior to, during, and after the event to ensure successful delivery of all production requirements. Responsible for basic accounts that follow normal/standard specifications.

This position will support our Audio Visual and Event Technology team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. The ideal candidate will be based out of any of the following locations:

• Dallas, TX
• Las Vegas, NV
• Orlando, FL

Essential Duties & Responsibilities

• Provides budgetary support during RFP process
• Provides technical advice and assists sales in the budgetary and developmental process of shows
• Participates in site surveys as needed to ensure proper planning of events
• Participates in the planning and implementation of operational activities for assigned events
• Attends weekly operations meetings & provides event information input
• Creates/reviews CAD designs within Company standards to ensure proper execution of the event
• Works with branch operations to ensure completion of production documentation, assess labor calls, and define equipment requirements
• Maintains a clear understanding of union jurisdictions and how they are to be applied
• Reviews equipment requirements to determine personnel and labor schedules
• Determines staffing needs and ensures that all labor requirements are submitted to the proper departments and/or labor sources
• Supervises show site operational functions to ensure they are performed in a timely and cost-effective manner
• Communicates client objectives and operational plans to show-site staff
• Ensures pre-production meetings are scheduled and assists with facilitation
• Maintains daily contact with on-site staff documenting changes & updates as required
• Assists in the scheduling and coordination of trucking arrangements
• Develops production schedules, and facility arrangements for events as required
• Schedules and conducts event debrief meetings
• Conducts post show meetings with the Customer Solutions Manager to review all purchase orders, labor costs and equipment usage to ensure proper billing to the customer
• Reviews purchase orders and approves all associated invoices
• Compiles and produces post show reports
• Performs other duties as assigned

Education & Experience

• Bachelor’s degree preferred, High School Diploma or Equivalent with relevant work experience required
• Minimum of 5 years industry experience

Travel Requirements

Travel more than 75%

What We Offer

• Medical, Dental, Vision Insurance
• Tuition Reimbursement
• Paid Parental Leave
• Life, Accident and Disability
• Retirement with Company Match
• Paid Time Off

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.

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