Project Manager (Director Level), Medical Affairs

Spectraforce Technologies, Inc.; Port Reading (NJ); Remote; USD 140,000 - 185,000; Full time

Job summary

Spectraforce Technologies, Inc. is seeking a Project Manager (Director Level) in Medical Affairs for a remote, six-month assignment.

The role partners with Medical Affairs leadership, Clinical Development, Evidence Generation, and Regulatory teams to plan, govern, and execute strategic initiatives across therapeutic areas, ensuring on-time delivery within scope and compliant processes. You will develop integrated project plans, manage budgets and dashboards, lead cross-functional meetings, and

Qualifications

• Bachelor's degree in Life Sciences, Healthcare, Business, or related field; advanced degree preferred.
• 8+ years of relevant experience in cross-functional pharmaceutical/healthcare project or program management.
• Demonstrated ability to manage complex cross-functional projects with timeliness and within scope.
• Excellent written and verbal communication, planning, and stakeholder management.

Responsibilities

• Lead end-to-end PM for Medical Affairs initiatives, programs, and strategic priorities.
• Develop and maintain integrated project plans, timelines, milestones, and deliverables.
• Monitor progress, identify risks, dependencies, and mitigation plans.
• Facilitate governance and decision-making; align activities with POAs.
• Manage budgets, forecasting, and tracking expenditures; develop dashboards.

Skills

Project management

Stakeholder mgmt

Planning

Communication

PM tools

Education

Bachelor's degree

Advanced degree (MBA/MPH/MS/PharmD/PhD)

Tools

PM software

Job description

Position Title: Project Manager (Director Level), Medical Affairs

Work Location: Remote

Assignment Duration: 6 Months

Position Summary

The Project Manager will serve as a strategic and operational partner responsible for planning, coordinating, and executing Medical Affairs initiatives across a therapeutic area or major program across vast portfolios. This role ensures that complex, cross-functional projects are delivered on time, within scope, and aligned with Medical Affairs strategy.

The Project Manager collaborates closely with Medical Affairs leaders, Medical Scientists, Clinical Development, Evidence Generation, Publications, Medical Operations, Compliance, Commercial, and other cross-functional stakeholders to drive effective planning, governance, communication, and execution of key initiatives.

This role enables Medical Affairs leaders and scientific teams to focus on external engagement, evidence generation, and medical strategy by ensuring that critical initiatives are executed efficiently, compliantly, and with measurable impact across the organization.

Key Responsibilities

Project Leadership & Execution

• Lead end-to-end project management for Medical Affairs initiatives, programs, and strategic priorities.
• Develop and maintain integrated project plans, timelines, milestones, and deliverables.
• Monitor project progress and proactively identify risks, dependencies, and mitigation plans.
• Facilitate project governance and decision-making processes.
• Ensure alignment of project activities with organizational objectives and Medical Affairs plans of action (POA).

Cross-Functional Coordination

• Coordinate activities across Medical Affairs, Clinical Development, Commercial, Market Access, Regulatory, Legal, Compliance, and other functional teams.
• Drive effective communication among stakeholders to ensure alignment and accountability.
• Facilitate cross-functional meetings, workshops, and working sessions.
• Resolve barriers and escalation issues appropriately to maintain project momentum.

Strategic Planning & Operations

• Support development and execution of therapeutic area strategic plans and annual POAs.
• Assist in prioritization of initiatives and resource planning.
• Manage project budgets, forecasting, and tracking of expenditures.
• Develop project dashboards, metrics, and status reports for leadership review.

Medical Affairs Program Support

• Coordinate execution of:
  • Advisory boards
  • Congress planning and post-congress activities
  • Medical education initiatives
  • Evidence generation programs
  • Insight collection and reporting
  • Launch and lifecycle management activities
  • Training and development programs
• Ensure operational excellence and consistency across Medical Affairs processes and activities.

Governance, Compliance & Process Improvement

• Ensure project activities comply with company policies and healthcare regulations.
• Support inspection readiness and documentation requirements.
• Identify opportunities to improve Medical Affairs processes, ways of working, and operational efficiency.
• Implement best practices in project management and stakeholder engagement.

Qualifications

Required

• Bachelor's degree (Life Sciences, Healthcare, Business, or related field) of relevant experience in pharmaceutical, biotechnology, healthcare, or life sciences project/program management. Advanced degree (MBA, MPH, MS, PharmD, PhD) with 8+ years of relevant experience.
• Demonstrated experience managing complex cross-functional projects.
• Strong planning, organizational, and stakeholder management skills.
• Excellent written and verbal communication skills.
• Proficiency with project management tools and reporting systems.

Preferred

• Advanced degree (MBA, MPH, MSc, PharmD, PhD, or equivalent).
• Experience within Medical Affairs, Clinical Development, or Medical Operations.
• PMP, PRINCE2, Agile, or similar project management certification.
• Experience supporting launch, evidence generation, congress, or strategic planning activities.

Success Factors

The ideal candidate will demonstrate:

• Strong strategic thinking coupled with exceptional execution skills.
• Ability to manage complexity and competing priorities.
• Excellent collaboration and influencing capabilities.
• High attention to detail and accountability.
• Ability to build relationships and effectively navigate matrix organizations.
• Strong business acumen and organizational savvy.
• A proactive, solution-oriented mindset with a focus on continuous improvement.