Medical Affairs Project Manager

Falcon Smart IT (FalconSmartIT); San Mateo (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Falcon Smart IT in Foster City, CA is seeking an experienced Medical Affairs Project Manager to lead technology and business initiatives supporting Medical Affairs functions. You will serve as the primary liaison between Medical Affairs stakeholders, business teams, IT teams, vendors, and delivery partners to ensure successful planning and execution of projects.

The role requires 8+ years in IT or business project management, with a proven track record in enterprise applications and global

Qualifications

• 8+ years of IT or Business Project Management experience.
• Strong understanding of Pharmaceutical Medical Affairs functions.
• Knowledge of Medical Information, Medical Communications, Medical Education, Publications, and Field Medical operations.
• Understanding of Medical Science Liaison (MSL) activities and scientific engagement processes.
• Familiarity with medical content review and approval workflows.
• Understanding of compliance requirements within Medical Affairs organizations.

Responsibilities

• Lead end-to-end delivery of Medical Affairs business and technology initiatives.
• Develop project plans, schedules, resource plans, and governance frameworks.
• Monitor project execution and ensure timely delivery of milestones and objectives.
• Manage project scope, timelines, budget, risks, and dependencies.
• Partner with Medical Affairs leadership, Medical Information teams, Medical Communications teams, MSL organizations, and IT stakeholders.
• Facilitate project planning sessions, requirement workshops, and status reviews.
• Ensure alignment between business objectives and technology deliverables.
• Support strategic planning and prioritization discussions.

Skills

Medical Affairs domain expertise

Project management

Global cross-functional teamwork

Project planning & governance

Stakeholder management

MSL knowledge

Tools

Microsoft Project

Contract management software

Job description

Job Title: Medical Affairs Project Manager

Location: Fosters City, CA (Onsite)

Job Type: FTE

Job Description:

Primary (Must have skills):

• Strong understanding of Pharmaceutical Medical Affairs functions.
• Knowledge of Medical Information, Medical Communications, Medical Education, Publications, and Field Medical operations.
• Understanding of Medical Science Liaison (MSL) activities and scientific engagement processes.
• Familiarity with medical content review and approval workflows.
• Understanding of compliance requirements within Medical Affairs organizations.
• 8+ years of IT or Business Project Management experience.
• Proven track record managing enterprise application and business transformation projects.
• Experience managing global cross-functional teams and stakeholders.
• Strong project planning, execution, governance, and reporting skills.
• Ability to manage scope, schedules, resources, budgets, risks, and dependencies.

Secondary Skills (Good to have):

• Experience with Medical Information systems and inquiry management processes.
• Knowledge of Scientific Communications and Publications processes.
• Familiarity with MSL engegement and field medical capabilities

Role Summary:

Client is seeking an experienced Medical Affairs Project Manager to lead and coordinate technology and business initiatives supporting Medical Affairs functions. The role will serve as the primary liaison between Medical Affairs stakeholders, business teams, IT teams, vendors, and delivery partners to ensure successful planning and execution of projects and operational initiatives.

Why This Role Matters:

This is one of the most important engagements for our customer.

What You'll Do / Job Description of Role

• Project Planning & Delivery:
• Lead end-to-end delivery of Medical Affairs business and technology initiatives.
• Develop project plans, schedules, resource plans, and governance frameworks.
• Monitor project execution and ensure timely delivery of project milestones and objectives.
• Manage project scope, timelines, budget, risks, and dependencies.
• Medical Affairs Stakeholder Engagement:
• Partner with Medical Affairs leadership, Medical Information teams, Medical Communications teams, MSL organizations, and IT stakeholders.
• Facilitate project planning sessions, requirement workshops, and status reviews.
• Ensure alignment between business objectives and technology deliverables.
• Support strategic planning and prioritization discussions.

Soft skills/other skills:

• Communication Skills:
• Communicate effectively with internal and customer stakeholders.
• Communication approach: verbal, emails and instant messages.
• Interpersonal Skills:
• Strong interpersonal skills to build and maintain productive relationships with team members.
• Provide constructive feedback during code reviews and be open to receiving feedback on your own code.
• Problem-Solving and Analytical Thinking:
• Capability to troubleshoot and resolve issues efficiently.
• Analytical mindset.

What Success Looks Like (6?12 Months) - Expected Outcome:

• Lead multiple Medical Affairs initiatives with minimal oversight.
• Drive successful implementation of strategic Medical Affairs capabilities and process improvements.
• Improve operational efficiency and project delivery predictability.

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Why Join Us:

• Client's platform: Microsoft Partner of the Year (2025), Great Place to Work certified, 19+ years of enterprise delivery excellence.