Project Manager Assistant

Stantec; Sacramento (CA); Hybrid; Full time

Job summary

An established industry player is seeking a Project Manager Assistant to join their dynamic team. This role involves providing essential project and administrative support, ensuring smooth project coordination, and maintaining documentation standards. The ideal candidate will thrive in a collaborative environment, showcasing strong communication skills and attention to detail. With a commitment to sustainable design, this is an exciting opportunity to contribute to impactful projects while enjoying the flexibility of a primarily remote position. Join a team where your skills will be valued and your contributions will make a difference.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Plan

Tuition Reimbursement

Paid Family Leave

Flexible Spending Accounts

Employee Stock Purchase Program

Paid Holidays

Vacation Days

Qualifications

• Professional experience in architecture/engineering/planning industry preferred.
• Strong knowledge of business communication standards and Microsoft Office.

Responsibilities

• Provide project and administrative support to project managers and studio leaders.
• Assist with project documentation and maintain project schedules.

Skills

Project Coordination

Data Manipulation

Business Communication

Detail Orientation

Microsoft Office Suite

Interpersonal Skills

Document Management

Education

Associate of Arts degree

Tools

Newforma

Trimble

HCAI eServices Portal

Microsoft Teams

SharePoint

Job description

Project Manager Assistant - ( 250001JC )

Description

Stantec Architecture is on a mission to become the world’s leading integrated building design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

Join a Top 10 global design firm in our Buildings practice that provides Architecture, Interiors, and Engineering services with a long history and deep commitment to the health sector.

The Project Manager Assistant provides timely, accurate, and professional project and administrative support to architectural leadership and project management staff in keeping with Stantec's high standards. This is primarily a remote position, but will require periodic office attendance for meetings, training or additional project requirements.

Your Key Responsibilities

1. Work closely and support Senior Project Assistance with related project coordination items.
2. Provide dedicated project and administrative support to multiple studio leaders and project managers.
3. Project initiation - forms and project filing.
4. Assist the project manager with process plan review applications and project documentation related to meeting document requirements for agencies having jurisdiction documentation, such as HCAi (California Department of Healthcare Care Access and Information).
5. Provide construction administration support to the Project Team, including maintaining submittal, Request for Information (RFIs), Amended Construction Documents (ACDs), NMAs (Non-material alteration) Logs, and conformed construction documents.
6. Support teams by maintaining coordination for client-related portals, Trimble. Tasks include processing of action items, open/close/manage action items. Route RFIs and submittals.
7. Schedule meetings, travel, and events.
8. Occasionally provide coverage for administrative staff, assisting with staff inquiries and requests.
9. Assist with meetings, including set-up via MS Teams, taking meeting minutes and notes, finalizing notes, and distributing meeting minutes.
10. Support general project organization, including tracking milestones and maintaining project schedules.

Qualifications

Your Capabilities and Credentials

1. Professional experience in the architecture/engineering/planning industry is preferred but not required.
2. Clear understanding of service offerings provided by the discipline(s) studio(s).
3. Working knowledge of Newforma preferred.
4. Working knowledge of Trimble and HCAI eServices Portal preferred but not required.
5. Ability to deftly manipulate data within spreadsheets and database systems.
6. Strong knowledge of business communication standards for email, correspondence, and telephone etiquette.
7. Strong detail orientation and ability to organize and prioritize a diverse array of assignments and duties.
8. Ability to operate telephone system and standard office equipment.
9. Strong verbal and written communication skills.
10. Ability to maintain a professional, polished appearance and demeanor.
11. Excellent interpersonal skills.
12. Ability to read, interpret, and act upon the requirements outlined in agreements and contracts.
13. Strong working knowledge of Microsoft Office with expertise in Outlook, Word, and Excel and working knowledge of SharePoint.

Education and Experience

1. Associate of Arts degree or higher in related field.
2. 2 years’ experience in a professional office environment as an administrative professional or equivalent combination of education and experience.
3. Familiarity with Newforma transfer and record-keeping software a plus.

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best. #DesignYourPlace

Salary Range(s):

• CA Other Areas $29 Per Hour - CA Other Areas $41 Per Hour Min/Max Pay Range for postings located in CA (SF Area includes SF, SJS & WLC)

The final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location: United States-California-Sacramento

Organization: BC-2014 Buildings-US California AID

Employee Status: Regular

Job Level: Individual Contributor

Travel: No

Schedule: Full-time

Job Posting: Apr 11, 2025, 12:36:57 PM

Req ID: 250001JC

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans