Project Manager Assistant

Heicivil; Phoenix (AZ); On-site; USD 50,000 - 75,000; Full time

Job summary

HEI Civil in Phoenix, AZ is seeking an experienced Project Manager Assistant to join the team. You will work closely with the Project Manager and other team members to help manage budgets, schedules, and documentation for diverse heavy civil projects.

Responsibilities include assisting estimators, submitting invoices, setting up new jobs, coordinating permits, preparing subcontracts and purchase orders, and maintaining project records. Strong organization and communication skills are essential.

Qualifications

• Self-motivated with a strong work ethic and a desire to learn.
• Good organization skills and follow-through.
• Ability to multitask in a fast-paced environment.
• Excellent verbal and written communication skills.

Responsibilities

• Work closely with the Project Manager and project team daily.
• Assist Estimators with cost estimates.
• Submit invoices for payments.
• Support PMs with schedules and budgets.
• Set up new jobs and import them into Spectrum and Heavy Job.
• Assist in coordination of construction activities.
• Create Purchase Orders and Subcontracts meeting insurance requirements.
• Create Job Books for PMs and Superintendents.
• Participate in Precon/Pre-bid meetings.
• Interface with permit plans and renewals of permits.

Skills

Self-motivated

Organized

Multitasking

Strong communicator

Education

Two years heavy civil construction experience

Job description

Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are looking to hire an experienced Project Manager Assistantto join our team!

Responsibilities:

• Work closely with the Project Manager and other project team members daily
• Assist Estimators with cost estimates
• Submit invoices for payments
• Support Project Managers with schedules and budgets
• Set Up New Jobs and import them into Spectrum and Heavy Job
• Assist in coordination of construction activities
• Create Purchase Orders and Subcontracts from the Bids (making sure subcontractors meet insurance requirements)
• Create Job Books for PM & Superintendents
• Participate in Precon/Prebids meetings (In-House and External)
• Pre-Job video of the Job site
• Attend weekly onsite meetings (when necessary)
• Interface with permit plans and renewals of permits
• Take-Offs (small ones)
• Keep Heavy Jobs software updated
• Track all extra work tickets
• Printing Plans
• Maintain Office Folders, Job List and Plans/Contracts electronic files
• Submittals
• Any other requests from the PMs

Knowledge, Skills, and Abilities:

• Self-motivated with a strong work ethic and a passion to learn
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• Good organization skills and follow through
• Ability to multitask in a fast-paced environment
• Excellent verbal and written communication skills

Education and Experience:

• Minimum two years’ experience in the Heavy Civil construction industry
• Experience with Heavy Bid and Heavy Job preferred