Project Administrator

Heicivil; Austin (TX); On-site; USD 50,000 - 70,000; Full time

Job summary

HEI Civil in Texas is seeking an experienced Project Administrator to join our construction team. You will support the Project Management and Accounting teams, manage documentation, and coordinate ROCIP/CCIP/OCIP enrollment, COIs, bonds, and vendor setups, while maintaining Spectrum-based workflows.

Success in this role requires strong organizational skills, multitasking ability, and clear verbal/written communication to keep projects compliant and on schedule.

Qualifications

• Education: High School Graduate; some college preferred.
• Experience: Knowledge of computer applications (Excel, Word) and familiarity with Spectrum and construction software.

Responsibilities

• ROCIP/CCIP/OCIP enrollment and support.
• Request and maintain COIs for clients and vendors.
• Request insurance bonds and riders for all projects.
• Set up new vendors and credit applications tracking.
• New customer set up in Spectrum.
• Pre-qualification surveys.
• Run weekly management reports and maintain document tracking.
• Assist with badging for Tesla projects.
• Permits and license renewals.
• New job set up in Spectrum.
• Maintain job list for Project Management department.
• Provide administrative support to PM and Accounting teams.
• Organize and maintain all documentation related to awarded projects.

Skills

Self-motivated

Strong work ethic

Organizational skills

Multitasking

Verbal and written communication

Education

High school diploma

Some college preferred

Tools

Excel

Word

Spectrum

Job description

Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are looking to hire an experienced Project Administrator to join our team!

Responsibilities:

• ROCIP/CCIP/OCIP Enrollment and support
• Request and maintain COI's for clients and vendors
• Request Insurance Bonds and Riders for all projects
• Set up new vendors and credit applications tracking
• New customer set up in Spectrum
• Pre-qualification surveys
• Run weekly management reports and maintain document tracking
• Assist with badging for Tesla projects
• Permits and License renewals
• New job set up in Spectrum
• Maintain job list for Project Management department
• Provide administrative support to PM and Accounting teams
• Organize and maintain all documentation related to awarded projects in accordance with company standards

Knowledge, Skills, and Abilities:

• Self-motivated with a strong work ethic and a passion to learn
• Good organization skills and follow through
• Ability to multitask in a fast-paced environment
• Excellent verbal and written communication skills

Education and Experience:

• Education: High School Graduate, some college preferred
• Experience: Knowledge of related computer applications (Excel, Word, etc.) and familiarity with construction software such as Spectrum and others.