Project Manager Assistant

HEI Civil; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

HEI Civil is seeking an experienced Project Manager Assistant to join our heavy civil team. You will work daily with the Project Manager, support estimators, handle invoices, and help manage schedules and budgets on diverse road, bridge, and water projects.

Ideal candidates bring at least two years in heavy civil construction, familiarity with Spectrum and Heavy Job, and a proactive, organized work style to thrive in a fast-paced environment onsite in our Phoenix operations.

Qualifications

• Minimum two years of experience in the Heavy Civil construction industry.
• Experience with Heavy Bid and Heavy Job preferred.

Responsibilities

• Work closely with the Project Manager and project team daily.
• Assist Estimators with cost estimates.
• Submit invoices for payments.
• Support Project Managers with schedules and budgets.
• Set Up New Jobs and import them into Spectrum and Heavy Job.
• Assist in coordination of construction activities.
• Create Purchase Orders and Subcontracts meeting insurance requirements.
• Create Job Books for PMs and Superintendents.
• Participate in Precon/Prebids meetings.
• Pre-Job video of the Job site.
• Attend weekly onsite meetings.
• Interface with permit plans and renewals of permits.
• Take-Offs (small ones).
• Keep Heavy Jobs software updated.
• Track all extra work tickets.
• Printing Plans.
• Maintain Office Folders, Job List and Plans/Contracts electronic files.
• Submittals.

Skills

Self-motivation

Organization skills

Multitasking

Communication skills

Tools

Spectrum

Heavy Job

Job description

Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI has been an unrivaled contracting leader for over 50 years, with operations in Arizona, the Carolinas, Colorado, and Texas.

As a top heavy civil construction company, we are dedicated to transforming landscapes across these regions, and we want you to join our team. With a relentless focus on safety, people, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are looking to hire an experienced Project Manager Assistant to join our team!

Responsibilities

• Work closely with the Project Manager and other project team members daily
• Assist Estimators with cost estimates
• Submit invoices for payments
• Support Project Managers with schedules and budgets
• Set Up New Jobs and import them into Spectrum and Heavy Job
• Assist in coordination of construction activities
• Create Purchase Orders and Subcontracts from the Bids (making sure subcontractors meet insurance requirements)
• Create Job Books for PM & Superintendents
• Participate in Precon/Prebids meetings (In-House and External)
• Pre-Job video of the Job site
• Attend weekly onsite meetings (when necessary)
• Interface with permit plans and renewals of permits
• Take-Offs (small ones)
• Keep Heavy Jobs software updated
• Track all extra work tickets
• Printing Plans
• Maintain Office Folders, Job List and Plans/Contracts electronic files
• Submittals
• Any other requests from the PMs

Knowledge, Skills, and Abilities

• Self-motivated with a strong work ethic and a passion to learn
• Good organization skills and follow through
• Ability to multitask in a fast-paced environment
• Excellent verbal and written communication skills

Education and Experience

• Minimum two years' experience in the Heavy Civil construction industry
• Experience with Heavy Bid and Heavy Job preferred