Heavy Civil Project Coordinator

HEI Civil; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

HEI Civil is seeking an experienced Project Manager Assistant to join our heavy civil team. You will work daily with the Project Manager, support estimators, handle invoices, and help manage schedules and budgets on diverse road, bridge, and water projects.

Ideal candidates bring at least two years in heavy civil construction, familiarity with Spectrum and Heavy Job, and a proactive, organized work style to thrive in a fast-paced environment onsite in our Phoenix operations.

Qualifications

• Minimum two years of experience in the Heavy Civil construction industry.
• Experience with Heavy Bid and Heavy Job preferred.

Responsibilities

• Work closely with the Project Manager and project team daily.
• Assist Estimators with cost estimates.
• Submit invoices for payments.
• Support Project Managers with schedules and budgets.
• Set Up New Jobs and import them into Spectrum and Heavy Job.
• Assist in coordination of construction activities.
• Create Purchase Orders and Subcontracts meeting insurance requirements.
• Create Job Books for PMs and Superintendents.
• Participate in Precon/Prebids meetings.
• Pre-Job video of the Job site.
• Attend weekly onsite meetings.
• Interface with permit plans and renewals of permits.
• Take-Offs (small ones).
• Keep Heavy Jobs software updated.
• Track all extra work tickets.
• Printing Plans.
• Maintain Office Folders, Job List and Plans/Contracts electronic files.
• Submittals.

Skills

Self-motivation

Organization skills

Multitasking

Communication skills

Tools

Spectrum

Heavy Job

Job description

HEI Civil is seeking an experienced Project Manager Assistant to join our heavy civil team. You will work daily with the Project Manager, support estimators, handle invoices, and help manage schedules and budgets on diverse road, bridge, and water projects.

Ideal candidates bring at least two years in heavy civil construction, familiarity with Spectrum and Heavy Job, and a proactive, organized work style to thrive in a fast-paced environment onsite in our Phoenix operations.