Project Manager, Advertising & Promotion

AbbVie Inc.; Mettawa (IL); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k) plan

Short-term incentive programs

Job summary

AbbVie Inc. is seeking a Project Manager to plan, schedule, and execute print and digital projects within AbbVie Ad Agency (A3). You will partner with the account manager to coordinate daily activities and maintain brand alignment.

The role requires clear communication, prioritization in a high-volume environment, and proficiency with Microsoft Office and agency tools such as Kantata, Mavenlink, and Workfront.

Qualifications

• Bachelor degree required.
• 5+ years of project management experience, incl. 3+ years leading creative/strategic projects in advertising or agency environments.
• 1-5 years of pharmaceutical ad agency experience.
• Excellent communications: verbal, presentation and written.
• High energy, organized, able in high-visibility roles.
• Collaborative with ability to balance big picture and细细 details.
• Understanding of print and digital project lifecycles and methodologies.

Responsibilities

• Develop project schedules, allocate resources, and communicate status to stakeholders.
• Lead status meetings; capture notes and distribute action items.
• Set up and manage routes through internal approval processes (Kantata/WorkFront).
• Coordinate with Medical/Legal/Regulatory review (Veeva) and prepare assets for submission.
• Coordinate interactive resources with studio, programming, and creative leads.
• Be primary contact for third-party vendors; manage expectations and issues.
• Create and maintain project and department documentation.

Skills

Project management

Agency experience

Veeva PromoMats

Microsoft Office

Kantata/Mavenlink/Workfront

Education

Bachelor degree

Tools

Kantata

Mavenlink

Workfront

Job description

About AbbVie

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com . Follow @abbvie on LinkedIn, Facebook , Instagram , X and YouTube.

The Project Manager is responsible for the planning, scheduling and execution of all projects (print and digital) within AbbVie Ad Agency (A3). This role works closely with their assigned account manager to help coordinate daily activities within A3 and continue to develop the ongoing relationship with their respective brand teams to keep projects on schedule, on budget and on strategy .

Role Responsibilities

• Understand AbbVie promotional guidelines including, but not limited to, corporate branding, promotional material development, Veeva PromoMats review and corporate compliance
• Understand the Agency Workflow Process including project initiation and kickoff, collaboration, necessary approvals, production and archiving.
• Demonstrate clear and concise written and verbal communication skills.
• Demonstrate the ability to prioritize and multi-task to enhance productivity and manage workload.
• Possess ability to work in a high-volume, rapidly paced environment.
• Proficiency using the Microsoft Suite of products (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other systems (Kantata/Mavenlink, Workfront).

Project/Process Management

• Develop project schedules, allocate resources and communicate project status and schedules to all key stakeholders and ensure deliverables and key milestones are met on time and within budget.
• Conduct regular status meetings with internal teams and clients to review progress, identify risks, and develop mitigation strategies. Capture notes and distribute recaps with action items.
• Set up and manage routes for all projects through the internal agency approval process ( Kantata, WorkFront).
• Understand the Medical/Legal/Regulatory ( Veeva ) review process and prepare all assets and documentation for submission and review in accordance with AbbVie Promotional Material Review Process.
• Coordinate interactive resources with studio/programming/creative leads.
• Be the primary point of contact for all third-party development/deployment vendors providing regular updates, managing expectations, and addressing any issues or concerns.
• Create, compile, and maintain project and department documentation as needed ( technical documentation, server folder structure, spec sheets, estimate tracking, etc. ).

Bachelor degree required.

5+ years of project management experience, including at least 3 years leading creative and strategic projects in an advertising, marketing, branding, or agency‑style environment, with experience managing briefs, timelines, budgets, cross‑functional workflows, stakeholder feedback, approvals, and final deliverables.

1-5 years of pharmaceutical (not healthcare) experience within an ad agency.

Excellent communications skills: verbal, presentation, written.

High energy, positive, organized individual who is comfortable in a high‑visibility role.

Great collaborator with ability to focus on both the big picture and small details.

Understanding of print and digital project lifecycles and different project management methodologies/styles.

Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law:

The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.

• We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees.
• This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.

US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html