Project Manager

Reffine; United States; Hybrid; USD 37,000 - 43,000; Full time

Benefits offered by this job

Sports card

Medical coverage

Flexible work setup

Regular company events

Job summary

Reffine is seeking a Project Manager to lead automotive brands' digital projects on our CMS and Forms platform. You will guide end-to-end delivery, coordinate with clients and internal teams, and own reporting and project SLA metrics.

Responsibilities include prioritizing work for a development team, orchestrating CRM and external integrations, and maintaining strong client relationships. Fluency in English and Polish is required, with hands-on AI tooling experience welcomed.

Qualifications

• 2+ years of experience as a Project Manager.
• Experience working with external clients and leading meetings.
• End-to-end IT project management experience from requirements to delivery.
• Hands-on experience with AI tools and automation of project processes.

Responsibilities

• Day-to-day project management for a development team, prioritization and delivery of maintenance and initiatives.
• Lead projects at the intersection of websites and forms with integrations (CRM, lead management, partners).
• Coordinate with development, design, rollout and support teams across full feature lifecycle.
• Act as main client and internal contact for status meetings, progress updates and demos.

Skills

Client management

Meeting facilitation

IT project management

AI tooling

English communication

Polish communication

Organization

Proactiveness

Adaptability

Tools

Jira

Notion

Tempo

Job description

We are looking for a Project Manager to work on projects for automotive brands. If you enjoy keeping complex delivery on track, working directly with clients and improving the way a team works, this role is for you.

You will manage end-to-end projects and ongoing development requirements for our automotive clients' digital platforms built on our CMS and Forms solutions, covering both larger initiatives and day-to-day development and maintenance. You will also take ownership of project reporting as part of our internal operations.

Responsibilities

• Day-to-day project management for a development team: planning, prioritization, scoping and delivery of both maintenance work and larger initiatives.
• Leading projects that sit at the intersection of websites and forms, including custom integrations with external systems (CRM, lead management, dealer and financing partners).
• Close cooperation with development, design, rollout and support teams across the full lifecycle of new features and projects, from requirements to release.
• Acting as the main point of contact for clients, partners and internal teams: running and attending status meetings, communicating progress internally and externally, taking part in internal demos and preparing presentations and summaries.
• Ownership of project & SLA reporting - progress, scope, timelines and hours - for clients and internally, together with the tools and processes behind it.
• Working with the PM team on improving and automating internal processes: time tracking, reporting, documentation standards in Jira and Notion.
• Supporting the client NPS process and the regular client reporting cycle.

Requirements

• At least 2 years of experience as a Project Manager.
• Experience working directly with external clients - leading meetings, managing expectations and maintaining relationships.
• A track record of leading IT projects end to end, from requirements and scoping through delivery to release.
• Hands-on experience with AI tools and automation of project processes - using them day to day to speed up reporting, documentation and routine work.
• Excellent communication skills in English (client communication, documentation, Jira) and Polish (team collaboration).
• Very good organizational skills and the ability to juggle several parallel threads.
• A proactive approach: you help clients with suggestions before they ask and you openly raise ideas and concerns within the team.
• Flexibility and openness to change, with the ability to adapt to shifting priorities and client needs.

Nice to have

• Experience with projects involving third-party API integrations.
• Hands-on experience with Jira and time-tracking tools (e.g. Tempo).

What's On Offer

• Salary range 13000-15000 PLN net+VAT (B2B contract).
• Opportunity to develop within interesting projects.
• Freedom to make decisions within your role, take ownership of your work, and influence how things are done.
• Opportunity to collaborate with esteemed international clients and foster partnership.
• Flexible work setup: choose between our Warsaw office (Mokotów), hybrid, or fully remote with occasional office visits.
• Option to sign up for a sports card and medical coverage.
• Regular company events.