Project Manager

Flipspaces Design Labs; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Paid time off

Job summary

Flipspaces Design Labs is seeking a results-driven Project Manager to oversee on-site operations from a New York base. You will coordinate with clients, design teams, and GCs to ensure timely delivery, monitor budgets, and drive daily progress across projects.

The role requires strong leadership, excellent communication, and a proactive approach to problem-solving in a fast-paced real estate/interior design environment. Travel may be required.

Qualifications

• Strong leadership, effective communication, and proactive project management.
• Experience in Real Estate or Interior Design and Build is a plus.
• Graduates with ability to learn quickly and solve problems.

Responsibilities

• Manage daily on-site operations and ensure smooth project execution.
• Provide progress reports and updates to relevant stakeholders.
• Monitor project timelines and costs, ensuring adherence to schedules and budgets.
• Facilitate clear communication with clients and manage internal stakeholder relationships.
• Identify appropriate general contractors for project execution from a pool of options.
• Define scope of work and negotiate costs after evaluating quotations.
• Set project objectives and oversee the entire lifecycle, tracking progress.
• Coordinate with GC to ensure timely materials, tools, and components.
• Collaborate with logistics to manage furniture/material deliveries from India Production to US sites.
• Engage with vendors and resolve issues.
• Ensure accurate documentation for management and client reporting.
• Provide guidance to workers on daily tasks.
• Conduct regular meetings with clients, team leads, and design teams.
• Lead weekly/daily scrums with clients and GCs.
• Handle escalations per escalation matrix.

Skills

Project Management

Vendor Management

Communication Skills

Microsoft Office

Go-Getter Attitude

Education

Graduate/Post Graduate

Tools

Microsoft Office

Job description

• Manage daily on-site operations and ensure smooth project execution.
• Provide progress reports and updates to relevant stakeholders.
• Monitor project timelines and costs, ensuring adherence to schedules and budgets.
• Facilitate clear communication with clients and manage internal stakeholder relationships.
• Identify the appropriate general contractors (GCs) for project execution from a pool of options.
• Define the scope of work and negotiate costs after evaluating multiple quotations.
• Set project objectives and oversee the entire project lifecycle, tracking progress and assignments.
• Coordinate with the general contractor to ensure timely availability of materials, tools, hardware, and components required for project tasks.
• Collaborate with the logistics department to monitor and manage furniture and material deliveries from India Production to US project sites.
• Engage with vendors, address their concerns, and take necessary actions to resolve issues.
• Ensure accurate and consistent documentation for both management and client reporting.
• Provide guidance and instructions to workers on daily tasks.
• Conduct regular meetings with clients, team leads, and design teams to maintain strong client relationships.
• Lead weekly and daily scrums at project sites with clients and general contractors.
• Handle escalations in line with the established escalation matrix

Benefits:

• Paid time off

Job Description:

• Manage daily on-site operations and ensure smooth project execution.
• Provide progress reports and updates to relevant stakeholders.
• Monitor project timelines and costs, ensuring adherence to schedules and budgets.
• Facilitate clear communication with clients and manage internal stakeholder relationships.
• Identify the appropriate general contractors (GCs) for project execution from a pool of options.
• Define the scope of work and negotiate costs after evaluating multiple quotations.
• Set project objectives and oversee the entire project lifecycle, tracking progress and assignments.
• Coordinate with the general contractor to ensure timely availability of materials, tools, hardware, and components required for project tasks.
• Collaborate with the logistics department to monitor and manage furniture and material deliveries from India Production to US project sites.
• Engage with vendors, address their concerns, and take necessary actions to resolve issues.
• Ensure accurate and consistent documentation for both management and client reporting.
• Provide guidance and instructions to workers on daily tasks.
• Conduct regular meetings with clients, team leads, and design teams to maintain strong client relationships.
• Lead weekly and daily scrums at project sites with clients and general contractors.
• Handle escalations in line with the established escalation matrix

What you must possess:

• A candidate with the right mindset and willingness to learn, enabling them to quickly grasp concepts and become an effective problem solver and executor.’
• This role requires strong leadership, effective communication, and a proactive approach to project management, ensuring that all tasks are executed on time and within budget.

Expected Skills:

• Project Management
• Vendor Management
• Sharp Communication Skills
• Microsoft Office
• Go-Getter Attitude

Necessary Qualifications:

• Graduate/Post Graduate
• Candidates having experience in the Real Estate industry will be preferred. Interior Design and Build will also be a plus

Other Details:

• Base Location: New York (The base location is subject to change at the discretion of the organization)