Construction Project Manager

H.T. Prof Executive Search; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Our client in New York City, a leading private real estate owner, investor, operator, and developer, seeks a Project Manager for its construction division. The PM will report to the Project Executive / Senior Project Manager and oversee planning, scheduling, resource allocation, project accounting, and quality compliance.

The role requires 5–10 years of PM experience in construction, ability to read plans and specs, budget and contract management, and strong coordination with architects,

Qualifications

• Bachelor's Degree in Engineering, Construction Management, or technical training plus 5 to 10 years field experience as a Project Manager with an established construction firm.
• Solid conceptual estimating experience within the construction industry in commercial and/or multi-family residential; commercial to residential conversion.
• Ability to read and interpret Plans and Specs; generate scope requirements from plans and specs; review shop drawings and submittals.
• Ensure Insurance Compliance: engage insurance managers to negotiate and waive insurance terms; follow up with subs for certificates.
• Construction Drawings and Specifications Execution: read drawings and understand basis of design; manage Design and Engineering Teams.
• Drives Results: make timely decisions; strong analytical skills.
• Cultivates Innovation: identify and implement new opportunities and approaches.
• Overcomes Challenges: fast-paced, crisis management.
• Manages Ambiguity: adapt leadership to situations.
• Thinks Strategically: consider resources and financial outcomes.
• Builds Relationships: effective communication with stakeholders.

Responsibilities

• Chart out project objectives and plans; set performance requirements and select participants.
• Oversee the construction project in all phases from design through completion.
• Prepare early budgets and schedules; manage the project budget and expenses; deliver financial reporting.
• Process RFIs/Shops/Submittals and Payment Requisitions; ensure adherence to budget guidelines.
• Understand Insurance requirements; prepare Health and Safety Plans; inspect jobsites and address deficiencies with subcontractors.
• Track permit requirements and coordinate with expeditors to complete filings.
• Coordinate with architects, consultants, contractors, subcontractors, and laborers.
• Liaise with internal stake holders including Property Management, Leasing and Asset Management.
• Monitor progress; hold status meetings; ensure deliverables are complete and reviewed with clients.

Skills

Reading plans & specs

Plan & schedule management

Budget management

Negotiation

Analytical skills

Decision making

Education

Bachelor's Degree in Engineering, Construction Management, or technical training

Tools

Procore

Bluebeam

Excel

PowerPoint

Job description

Our client is a leading, vertically integrated private real estate owner, investor, operator, and developer headquartered in New York City. Due to continued growth, they are currently looking for a Project Manager for their construction division. Reporting to the Project Executive / Senior Project Manager, the PM will be responsible for overall project planning, scheduling, resource allocation, project accounting, and control, all while providing technical direction and ensuring compliance with quality standards.

RESPONSIBILITIES

Project Management:

• Chart out project objectives and plans while setting performance requirements and selecting project participants.
• Oversee the construction project in every phase from conceptual design through completion.
• Begin project with the required preconstruction tasks including reading plans and specs, developing scope sheets, and assisting with leveling interviews and contractor qualifications.

Project Accounting:

• Assist the project executive in the development of early budgets and schedules. Manage the project budget, track team expenses, and minimize exposure and risk in the project.
• Process and manage contracts, change orders, and assist in negotiating contracts. Deliver project specific financial reporting at scheduled intervals.
• Process RFIs/Shops/Submittals, and Payment Requisitions, including demand payments while maintaining strict adherence to the budgetary guidelines.

Project Compliance:

• Understand all Insurance requirements and assist the project executive in engaging legal and outside insurance managers to negotiate and waive insurance terms as requested.
• Prepare site specific Health and Safety Plans. Adhere to all safety requirements and inspect jobsites for deficiencies, ensuring their correction and addressing any issues with subcontractors and labor directly.
• Track permit requirements and coordinate with expeditors to complete all filings, following up when necessary.

Stakeholder Collaboration:

• Develop effective communication and mechanisms for creating positive working relationships among all project participants.
• Coordinate the efforts of all external project stakeholders including architects, consultants, contractors, sub-contractors, and laborers.
• Liaise with internal stake holders including Property Management, Leasing Team, Asset Management and Development Services.

Reporting:

• Monitor the progress of the construction activities and hold regular status meetings with all the sub-contractors. Regularly and proactively follow up to ensure all requirements and workflows move rapidly and accurately to advance the project.
• Ensure project documents are complete and accurate
• Act as a key link with the clients and review the prepared deliverables prior to client presentation.

QUALIFICATION

Bachelor's Degree in Engineering, Construction Management, or technical training plus 5 to 10 years field experience as a Project Manager with an established construction firm.

• Solid conceptual estimating experience within the construction industry in commercial and/or multi-family residential; commercial to residential conversation.
• Demonstrated ability to read and interpret Plans and Specs; Able to generate scope requirements from plans and specs, as well as to use plans and specs to provide detailed review and critique of shop drawings and submittals.
• Ensure Project Insurance Compliance: Demonstrates mastery of Insurance requirements. Able to assist the PX with engaging legal and outside insurance managers to negotiate and waive insurance terms as requested while following up with subs to ensure timely procurement of required certifications.
• Construction Drawings and Specifications Execution: Ability to read and understand drawings and the basis of design as well as constructability and operational issues while maintaining focus on business plan requirements. The ability to control and direct the Design and Engineering Teams to achieve project goals.
• Drives Results: Able to make sound and timely decisions based on multiple factors and reach solutions to complex problems. Demonstrates strong analytical skills and the integrity to make the right call to keep the organization, projects, and/or opportunities moving forward in a timely, organized fashion.
• Cultivates Innovation: Demonstrates creativity and resourcefulness by identifying and implementing new opportunities and approaches to negotiations, project plans, and business procedures. Seeks out opportunities to identify, analyze, and bring improvement to the existing business processes from small tweaks to complete reengineering.
• Overcomes Challenges: Faces and tackles unforeseen challenges. Comfortable in a fast-paced results-driven environment while performing under pressure and scrutiny. Manages crisis while remaining calm and levelheaded.
• Manages Ambiguity: Readily adapts personal, interpersonal, and leadership behavioral approach and demeanor in real time to match the shifting demands of different situations.
• Thinks Strategically: Ability to take a broad perspective when approaching an issue, making decisions, and managing processes. Understands the impact inside and outside of the organization regarding resources and financial outcomes and can develop a plan to execute against goals.
• Builds Relationships: Ability to effectively convey information, in a timely fashion, with a clear understanding of needs and communication styles of each stakeholder. Relates comfortably with people across all levels and functions and works cooperatively to achieve shared objectives. Builds strong external and internal networks.

Technology and Overall Knowledge Areas

• Construction Management Software (Procore, Bluebeam) preferred
• Microsoft Office Suite, especially Excel and PowerPoint required.
• OSHA 30 and NYC 4-hour Scaffold Training
• Full understanding of applicable process for entitlements and zoning in the relevant jurisdiction.
• Vast knowledge of all trades: scope, time frames/field execution, typical missed scope/exposures
• Understand MEPS systems and components, and be able to scope and analyze MEPS bids