Project Manager

Wilson Sonsini; New York (NY); Remote; USD 132,000 - 178,000; Full time

Job summary

Wilson Sonsini is seeking a Project Manager to serve as a critical link between IT and business stakeholders within a PMO structure. You will drive governance, prioritize a portfolio of AI-enabled initiatives, and deliver measurable business impact through structured plans and executive reporting.

The role emphasizes delivering end-to-end solutions, coordinating cross-functional teams, and championing change management in a fast-paced environment.

Qualifications

• PMO experience with governance, portfolio delivery, and standardized frameworks.
• Ability to manage multiple projects concurrently and meet deadlines.
• Hands-on Smartsheet experience with dashboards and workflow automation.
• Foundational understanding of AI tools and their business application.
• Strong analytical, problem-solving, and proactive mindset.
• Experience eliciting requirements from stakeholders at all levels.
• Ability to influence and manage competing priorities across teams.
• Excellent organizational skills and attention to detail.
• Strong communication and executive presentation abilities.
• Understanding of SDLC and enterprise systems.
• Experience with change management and driving user adoption.
• Ability to work independently in a fast-paced environment.
• Business acumen and focus on delivering measurable value.
• Curiosity for emerging technologies and AI innovation.

Responsibilities

• Lead end-to-end delivery within a PMO framework aligned to strategy and governance.
• Manage a portfolio of AI-enabled projects with cross-functional teams.
• Develop and maintain detailed project plans including scope, schedule, and budget.
• Define business requirements with stakeholders and ensure successful delivery.
• Drive PMO standards, intake, prioritization, and status reporting.
• Provide leadership updates via executive dashboards and portfolio reports.
• Facilitate stakeholder meetings, steering committees, and working sessions.
• Coordinate internal teams and external vendors for project execution.
• Evaluate software/AI platforms for business alignment and architecture.
• Analyze and optimize business processes for efficiency and automation.
• Drive technology adoption through change management and training.
• Capture, document, validate requirements via workshops and interviews.
• Communicate end-user updates during and after implementations.
• Monitor user adoption and propose enhancements for usability.
• Serve as liaison between IT, business, and leadership across project phases.
• Document project artifacts, risks, decisions, and lessons learned.

Skills

PMO governance

Portfolio management

Stakeholder management

SDLC understanding

Change management

AI awareness

Requirements elicitation

Executive communication

Time management

Independent work

Education

PMP certification

Bachelor’s degree in CS/IS

Smartsheet Certification

Tools

Smartsheet

Job description

Wilson Sonsini is the premier legal advisor to technology, life sciences, and other growth enterprises worldwide. We represent companies at every stage of development, from entrepreneurial start-ups to multibillion-dollar global corporations, as well as the venture firms, private equity firms, and investment banks that finance and advise them. The firm has approximately 1,100 attorneys in 17 offices: 13 in the U.S., two in China, and two in Europe. Our broad spectrum of practices and entrepreneurial spirit allow exceptional opportunities for professional achievement and career growth. The Project Manager will serve as a critical link between the Information Technology team and business stakeholders, ensuring projects are well-defined, aligned to strategic goals, and successfully delivered. This role will operate within a PMO framework, driving governance, prioritization, and standardized delivery practices while managing a portfolio of technology and AI-related projects.

This position is available as a fully remote opportunity.

In partnership with Business Analysts and cross-functional teams, the Project Manager will focus on execution, stakeholder alignment, and delivery outcomes, helping bring innovative solutions to life while improving efficiency, scalability, and overall business impact.

Responsibilities

• Lead end-to-end delivery of projects within a PMO-driven framework, ensuring alignment with organizational strategy, governance standards, and best practices.
• Manage a portfolio of projects of varying size and complexity, with a strong focus on AI-enabled initiatives, automation, and digital innovation.
• Develop, maintain, and execute detailed project plans including scope, schedule, budget, risks, and dependencies.
• Partner with cross-functional stakeholders to define business requirements and ensure successful delivery of solutions that drive measurable outcomes.
• Drive PMO standards and governance, including project intake, prioritization, stage gates, and status reporting.
• Provide clear and concise updates to leadership through executive dashboards, presentations, and portfolio-level reporting.
• Facilitate regular stakeholder meetings, steering committees, and working sessions to ensure alignment and transparency.
• Coordinate internal teams and external vendors to ensure seamless project execution and delivery.
• Assist in the evaluation of software solutions, including AI platforms, ensuring alignment with business needs and enterprise architecture.
• Analyze and optimize business processes, proactively identifying opportunities for efficiency, automation, and continuous improvement.
• Drive adoption of new technologies through structured change management practices, training, and stakeholder engagement.
• Support in gathering, documenting, and validating business and functional requirements through stakeholder interviews, workshops, and process analysis.
• Coordinate end-user communications, including announcements, updates, and feedback collection during and after implementation.
• Monitor user adoption and feedback and recommend enhancements and solutions to improve usability and adoption.
• Serve as the liaison between IT, business teams, and leadership to ensure alignment across all project phases.
• Ensure comprehensive documentation of project artifacts, decisions, risks, and lessons learned.
• Support the continuous improvement of PMO processes, tools, templates, and reporting standards.

Requirements

• Strong experience working within a PMO environment, including governance, portfolio management, and standardized delivery frameworks.
• Proven ability to manage multiple projects concurrently while meeting deadlines and maintaining high-quality outcomes.
• Hands‑on experience with Smartsheet, including building advanced solutions, dashboards, and workflow automations.
• Foundational understanding of AI tools and technologies, with experience or strong interest in applying AI to business problems.
• Strong analytical and problem-solving skills with a proactive, solution-oriented mindset.
• Experience eliciting and documenting requirements from stakeholders at all organizational levels.
• Ability to influence, build relationships, and manage competing priorities across teams.
• Excellent organizational skills with strong attention to detail and sense of urgency.
• Strong communication skills, including the ability to translate technical concepts for non-technical audiences.
• Experience delivering executive-level presentations and leading discussions with senior stakeholders.
• Solid understanding of software development lifecycle (SDLC), web technologies, and enterprise systems.
• Experience with change management methodologies and driving user adoption.
• Ability to work independently and thrive in a fast-paced, high-demand environment.
• Strong business acumen with a focus on delivering measurable value.
• Demonstrated curiosity and continuous learning mindset, especially in emerging technologies and AI innovation.

Qualifications

• 5+ years of experience in IT project management, business analysis, or related roles.
• Experience managing or contributing to AI, automation, or digital transformation initiatives preferred.
• Smartsheet Product and Solution Certification strongly preferred.
• PMP certification or equivalent project management training strongly preferred.
• Bachelor’s degree in Computer Science, Information Systems, or related field preferred.

The primary location for this job posting is in Palo Alto, but other locations may be listed. The actual base pay offered will depend upon a variety of factors, including but not limited to the selected candidate’s qualifications, years of relevant experience, level of education, professional certifications and licenses, and work location. The anticipated pay range for this position is as follows: Palo Alto, New York, San Francisco: $131,750 - $178,250 per year. Austin, Boulder, Century City, Delaware, Los Angeles, Salt Lake City, San Diego, Seattle, Washington, D.C., and all other locations: $119,000 - $161,000 per year. The compensation for this position may include a discretionary year-end merit bonus based on performance. We offer a highly competitive salary and benefits package.

Benefits information can be found here.

Equal Opportunity Employer (EOE).