Project Manager

cavh; Cape Coral (FL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Short-term and long-term disability

401(k) retirement plan with company"s

Paid time off and holidays

Job summary

CAVH HVAC is seeking an experienced Inside Sales/Project Coordinator to support commercial HVAC projects from planning through delivery. You will interpret construction plans, perform material take-offs, and price materials for customers while coordinating with Outside Sales Engineers and factories.

The role emphasizes rapid, accurate responses, multitasking across multiple concurrent projects, and providing pre- and post-sale support with strong product knowledge.

Qualifications

• Engineering degree (preferred Mechanical), Building Construction degree, or comparable industry experience.
• 3+ years inside sales or project coordination experience with commercial HVAC products.

Responsibilities

• Review construction plans and perform material take-offs.
• Manage job files, submittals, orders, and freight claims with vendors.
• Liaise between customers and Outside Sales Engineers to maintain relationships.
• Regularly communicate with engineers, factory reps, and customers to meet deadlines.
• Multitask to maintain fast-paced, accurate delivery of service.
• Take-offs from mechanical drawings with attention to detail.
• Prepare quotations and price materials for customers.
• Set up and manage job documentation and correspondence.
• Handle factory invoices, billing issues, and credit applications.

Skills

Organizational skills

Technical aptitude

Computer proficiency

Problem solving

Time management

Customer service orientation

Education

Engineering degree (preferred Mechanical)

Building Construction degree or equivalent experience

Tools

Microsoft Windows & related software

Job description

About CAVH HVAC

We are a leading commercial HVAC material supplier. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers.

Key Responsibilities

• Review Construction Plans: Understand and interpret construction plans and specifications to perform material take-offs and select appropriate materials based on project requirements.
• Job Management: Manage job files, coordinate the submittal process, handle order entries with factories, expedite orders, and process freight claims while following proper documentation and correspondence requirements.
• Customer Relationship Building: Act as a liaison between customers and Outside Sales Engineers, fostering strong relationships with both.
• Communication: Engage regularly with Outside Sales Engineers, factory representatives, and customer personnel to meet project deadlines and customer needs.
• Multitasking: Prioritize daily tasks effectively to ensure exceptional customer service.
• Material Take-offs: Ability to take off material from mechanical drawings, paying attention to important details.
• Quotation Preparation: Price materials using manufacturer software and write quotations for distribution to customers.
• Job Documentation: Set up and manage job files, including proper documentation and correspondence.
• Freight Claims Management: Understand the process for addressing damaged or shorted shipments.
• Billing Processes: Handle factory invoices, customer billing issues, and credit applications, as well as initiate credit card transactions as needed.
• Efficiency: Execute all responsibilities with speed, accuracy, and efficiency.

Ideal Candidates

• Passionate about serving customers
• Positive, energetic, and solution-oriented.
• Skilled at recognizing and seizing opportunities.
• Driven by success.

Required Qualifications

Education

• Engineering degree (preferably Mechanical Engineering), Building Construction degree, or comparable industry experience.

Experience

• Proven inside sales or project coordination experience, ideally with at least 3 years working with commercial HVAC products.

Skills

• Organizational Skills: Ability to manage 50 to 100 concurrent projects at various stages of development effectively.
• Technical Aptitude: Provide comprehensive pre-sale and post-sale support with in-depth product knowledge.
• Computer Proficiency: Proficient in Microsoft Windows and relevant software for selection, pricing, quoting, ordering, and communication with factories and customers.
• Problem-Solving: Capable of creatively addressing challenges related to applications, delivery, and installation.
• Time Management: Skilled in multitasking within a fast-paced environment while adapting to changing priorities and tight deadlines.
• Customer Service Orientation: Demonstrates a proactive “can-do” attitude with a strong focus on client satisfaction.

Work Environment

• In office

Reporting Structure

• This role reports to the Head of Project Management

Compensation

• Competitive salary
• Comprehensive medical, dental, vision, short-term and long-term disability insurance.
• 401(k) retirement plan with company match
• Paid time off and holidays