Customer Service Representative

cavh; Clearwater (FL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Disability insurance

401(k) retirement plan with company‑s—

Job summary

CAVH HVAC in Clearwater, FL is seeking a Customer Service Representative to manage day-to-day release of customer orders across a network of manufacturers. You will communicate estimated shipping dates and provide updated tracking information to Project Managers, Sales, and customers.

You will also supply packing slips and Installation & Operation Manuals on request. The role emphasizes strong customer communication, multitasking, and collaboration with accounting and internal teams to resolve

Qualifications

• Minimum 3 years in customer service or inside sales support.
• Experience in OEM HVAC environments preferred.
• Strong communication with customers at all levels.
• Ability to balance daily operations with longer-term priorities.
• Proactive, solution-oriented mindset with strong problem-solving skills.

Responsibilities

• Release customer orders to factories and coordinate approvals with accounting.
• Provide estimated shipping dates and updated tracking information.
• Supply packing slips and Installation & Operation Manuals on request.
• Respond promptly to customer inquiries and concerns and collaborate with internal teams.
• Process customer claims and submit required factory documentation and forms.

Skills

Customer service

Communication

Time management

Problem solving

Organization

Team collaboration

CRM software

Microsoft Office

Education

High school diploma or GED

Tools

CRM software

Accounting software

Project management software

Job description

About CAVH HVAC

We are a leading commercial HVAC material supplier. Our goal is to effectively promote HVAC equipment sales in the commercial construction market while delivering exceptional service to our customers.

Summary

The customer service representative is responsible for the day-to-day execution of releasing customer orders across a network of manufacturers, based on requests of Project Managers and Sales representatives. Ensure timely and accurate communication with customers by providing estimated shipping dates and updated tracking information. Maintain a high level of responsiveness to customer inquiries, including supplying packing slips and Installation & Operation Manuals upon request.

Key Responsibilities

• Deliver a high level of customer service by responding promptly and effectively to customer inquiries and concerns.
• Support the development of short, mid, and long-term strategies for the Customer Service/Fulfillment department.
• Accurately and efficiently enter and release customer orders to factories, coordinating necessary approvals with the accounting department.
• Collaborate with internal teams to understand ongoing customer challenges and ensure timely resolution of requests.
• Process customer claims, including completion and submission of required factory documentation and forms.

Skills and Experience

• Experience in OEM HVAC environments preferred.
• Proven experience in OEM warranty management and job management.
• Strong ability to communicate and engage effectively with customers at all levels.
• Capable of balancing daily operational demands with longer-term strategic priorities.
• Proactive, solutions-oriented mindset with strong problem-solving skills.
• Excellent time management skills, with the ability to prioritize tasks for both self and team in a fast-paced, dynamic environment.
• Demonstrated ability to build and maintain strong working relationships with customers, colleagues, and third-party partners.
• Strong IT proficiency, including Microsoft Office applications, with the ability to quickly learn and adapt to new systems and tools.
• Experience using Customer Relationship Management (CRM) systems, accounting and/or project management software.

Physical Requirements

• Spending significant time at a workstation and using a computer.

Ideal Candidates

• Passionate about customer service
• Positive, energetic, and solution oriented
• Skilled in recognizing and capitalizing on opportunities
• Driven by success

Required Qualifications

Education: High school diploma or GED

Experience: Minimum of 3 years of customer service or inside sales support

Skills

• Organization and Time Management: Excellent organizational abilities and effective time management skills.
• Software Proficiency: Proficient in Windows-based software, with basic math skills and strong written and verbal communication abilities.
• Adaptability: Capable of working under pressure, managing multiple tasks, and thriving in a fast-paced environment, both independently and as part of a team.

Work Environment

• In office

Reporting Structure

• This role reports to the Head of Project Management

Compensation

• Competitive salary
• Comprehensive medical, dental, vision, short-term and long-term disability insurance.
• 401(k) retirement plan with company match
• Paid time off and holidays