Project Management Coordinator

Greatjob; Phoenix (AZ); On-site; USD 55,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with employer match

Relocation assistance

Tuition assistance

Wellness discount

Safety shoes & glasses stipend

Job summary

OTC Industrial Technologies is seeking a Project Management Coordinator in Phoenix to support project managers by coordinating activities, schedules, and documentation. The role requires 2+ years in project coordination and a relevant degree, with strong MS Office 365 and communication skills.

You’ll interact with internal teams, vendors, and customers to keep projects on track. Benefits include comprehensive medical, dental, and vision coverage, a 401(k) with employer match, relocation

Qualifications

• 2+ years of project coordination or administration experience.
• Degree preferred in Business, Construction Management, Engineering, or related field.
• Familiarity with municipal water/wastewater equipment is a plus.
• Ability to read engineered specifications, construction drawings, and P&IDs.
• Strong organization and time management skills.

Responsibilities

• Coordinate project activities, schedules, documents, and communication.
• Track milestones and ensure deliverables stay on schedule.
• Coordinate with teams, vendors, customers, and subcontractors.
• Maintain contracts, submittals, O&Ms, change orders, and meeting notes.
• Prepare status reports and highlight risks and action items.
• Assist with closeout activities and lessons learned.

Skills

Project coordination

Documentation management

Cross-functional collaboration

Time management

MS Office 365

Project scheduling

Vendor coordination

Education

Associate's or Bachelor's degree in Business, Construction Management, Engineering, or Project Management

Tools

AutoCAD

Bluebeam

Microsoft Project/Planner

Job description

Ready to turn your skills into a career you love? At OTC, being a Project Management Coordinator means more than providing support—it's about growing, earning, and building your future. Whether you're just starting out or bringing years of experience, if you're hardworking and eager to learn, we want you on our team.

What You'll Do:

• Support Project Managers by coordinating project activities, schedules, documentation, and communication throughout the project lifecycle.
• Assist with project planning by organizing timelines, tracking milestones, and helping ensure deliverables remain on schedule.
• Coordinate with internal teams, vendors, customers, and subcontractors to facilitate project execution and resolve routine issues.
• Maintain project documentation, including contracts, submittals, O&Ms, change orders, meeting notes, and project files.
• Track project budgets, purchase orders, invoices, and other financial documentation, providing updates to the Project Manager as needed.
• Monitor project progress and prepare regular status reports, highlighting schedule updates, potential risks, and outstanding action items.
• Assist with scheduling project meetings, coordinating resources, and following up on assigned tasks to keep projects moving forward.
• Support quality and compliance efforts by ensuring project documentation is accurate, complete, and maintained according to company standards.
• Assist with project closeout activities, including final documentation, customer deliverables, and lessons learned.

What You'll Need:

• 2+ years of project coordination, project administration, construction administration, or related experience with a general contractor, equipment manufacturer, equipment distributor, or industrial services organization.
• Associate's or bachelor's degree in Business, Construction Management, Engineering, Project Management, or a related field preferred, or equivalent combination of education and or experience of job related industry.
• Familiarity with municipal water/wastewater equipment & instrumentation processes, is a plus.
• Ability to read and interpret engineered specifications, construction drawings, and P&IDs (Piping and Instrumentation Diagrams).
• Strong organizational and time management skills with the ability to manage multiple projects and competing priorities simultaneously.
• Experience tracking project schedules, documentation, purchase orders, and project-related financial information.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Bluebeam, Teams, and Microsoft Project and/or Planner.
• Experience with AutoCAD or similar drafting software is preferred but not required.
• Strong written and verbal communication skills with the ability to collaborate effectively across departments, with customers, Engineers and General Contractors.
• Detail-oriented with the ability to work independently, solve problems proactively, and meet deadlines in a fast-paced environment.

Why Join OTC Industrial Technologies?

• Comprehensive Benefits:Our benefits package includes medical, dental, and vision care coverage, short-and long-term disability coverage, and life insurance. We also offer a wellness discount and a stipend for safety shoes & glasses.
• Financial Security:We provide a 401(k) savings plan with an employer match of 50% on the dollar up to 6%, robust referral bonuses, and relocation assistance.
• Work-Life Balance:Enjoy paid time off (PTO) and tuition assistance to support your career growth and personal life.
• Career Growth Opportunities:At OTC Industrial Technologies, we believe in investing in our employees' development. We offer various training programs and career advancement opportunities to help you reach your full potential.