Project Management Coordinator

INCOG BioPharma; Fishers (IN); On-site; USD 40,000 - 70,000; Full time

Job summary

This innovative firm is seeking a Department Coordinator to optimize administrative workflows and enhance communication across projects. In this dynamic role, you will manage multiple tasks, support project managers, and implement process improvements. If you thrive in a fast-paced environment and have strong organizational and communication skills, this is the perfect opportunity for you. Join a team dedicated to delivering quality outcomes and accelerating client success in the biopharmaceutical industry. Your contributions will directly impact the efficiency and effectiveness of our operations.

Qualifications

• 2+ years of administrative or coordination experience required.
• Proven ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support including project document reviews.
• Coordinate departmental metrics and facilitate communication.

Skills

Organizational Skills

Communication Skills

Time Management

Microsoft Office Suite

Customer Service

Education

Undergraduate Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

We are seeking a Department Coordinator who is experienced in developing, optimizing and facilitating administrative tools and workflows within an active department of Project Managers.

Are you skilled in communication management, workflow oversight and data consolidation/reporting across a large portfolio of Clients and programs? If so, we want to meet you!

Essential Job Functions:

• Independently provide administrative support to the department including facilitation of project document review and approvals, routine and stage gate project read-outs.
• Collect, coordinate and report on departmental metrics.
• Identify, design, implement and drive process improvements in departmental processes, tools and workflows.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Coordinate and facilitate communication within the department and with other departments.
• Maintain and organize department records and files.
• Assist in the planning and execution of department events and activities.
• Support the department in achieving its goals and objectives by providing timely and efficient administrative assistance.
• Handle confidential information with discretion and professionalism.
• Lead internal, cross-functional projects, conduct post-project reviews, collect and share lessons learned.

Special Job Requirements:

• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A minimum of 2 years of relevant administrative or coordination experience.
• Proven consummate customer service professional; ability to forge strong customer relationships.
• Ability to respond to the unexpected quickly and constructively, while balancing tact, negotiation, and directness.

Additional Preferences:

• Experience in the pharmaceutical or biopharmaceutical industry, or other regulated space, is a plus.
• Ability and willingness to obtain PMP/PgMP certification.
• Undergraduate degree or equivalent.

Additional info about INCOG BioPharma Services:

At INCOG BioPharma we have built a world-class CDMO for parenteral injectable drugs. Our culture and priorities are different by design: focused on building long-term value for our customers, we are committed to a service-culture mindset, technical excellence, and a collaborative and team-centered approach to doing business.

If you crave the challenge of creating systems from scratch and believe you have insights for a better way of doing business, which benefits customers by ensuring quality outcomes and accelerating their route to market, we want to hear from you. Unless otherwise specified, all positions are based out of our Fishers, IN offices. Please note, we are a smoke-free campus.

INCOG BioPharma is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at INCOG BioPharma are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex (including pregnancy), age, physical disability, sexual orientation, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.

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