Project Management Coordinator

INCOG BioPharma Services; Fishers (IN); On-site; USD 70,000 - 80,000; Full time

Job summary

INCOG BioPharma Services is seeking a Department Coordinator in Fishers, IN. This role involves optimizing administrative tools and workflows, supporting project managers, and enhancing departmental communication. Ideal candidates will have strong organizational skills, experience in a fast-paced environment, and proficiency in Microsoft Office. Join a dedicated team at a leading CDMO focused on impactful drug development.

Benefits

Paid time off

11 paid holidays

401(k) plan with company match

Choice of health & wellness plans

Onsite wellness facility

Employee engagement activities

Qualifications

• Minimum 2 years of relevant administrative or coordination experience.
• Proven ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide administrative support including project document review.
• Coordinate communication within the department and with others.
• Identify and implement process improvements.

Skills

Communication

Organizational Skills

Time Management

Customer Service

Tools

Microsoft Office Suite

Job description

Direct message the job poster from INCOG BioPharma Services

INCOG Biopharma Services in Indianapolis, IN is hiring a Department Coordinator who is experienced in developing, optimizing and facilitating administrative tools and workflows within an active department of Project Managers.

Are you skilled in communication management, workflow oversight and data consolidation/reporting across a large portfolio of Clients and programs? If so, we want to meet you!

There is a growing need globally for more CDMOs in the pharmaceutical industry to provide comprehensive services from drug development through drug manufacturing.

At INCOG, we are more than just a CDMO. A better way to create more meaningful experiences. A better way to create a culture that everyone can thrive and succeed in. At our core, that is who we are—a dedicated team that believes we can always be better.

Join us at INCOG, a world-class CDMO for parenteral injectable drugs, shaping a new future for patients, for yourself, and our clients.

Job Functions:

• Independently provide administrative support to the department including facilitation of project document review and approvals, routine and stage gate project read-outs.
• Collect, coordinate and report on departmental metrics.
• Identify, design, implement and drive process improvements in departmental processes, tools and workflows.
• Assist in the preparation of reports, presentations, and other documents as needed.
• Coordinate and facilitate communication within the department and with other departments.
• Maintain and organize department records and files.
• Assist in the planning and execution of department events and activities.
• Support the department in achieving its goals and objectives by providing timely and efficient administrative assistance.
• Handle confidential information with discretion and professionalism.
• Lead internal, cross-functional projects, conduct post-project reviews, collect and share lessons learned.

Candidate Requirements:

• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• A minimum of 2 years of relevant administrative or coordination experience.
• Proven consummate customer service professional; ability to forge strong customer relationships.
• Ability to respond to the unexpected quickly and constructively, while balancing tact, negotiation, and directness.

Additional Preferences:

• Experience in the pharmaceutical or biopharmaceutical industry, or other regulated space, is a plus.
• Ability and willingness to obtain PMP/PgMP certification.

Why INCOG?

• Paid time off, based on tenure
• 11 paid holidays
• 401(k) plan with company match up, vested immediately
• Choice of health & wellness plans
• FSA and HSA options
• Onsite wellness facility
• Employee engagement activities; food trucks, monthly luncheons, fundraising events, team building competitions, offsite celebrations

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management, Administrative, and Science

• Industries

  Biotechnology Research, Pharmaceutical Manufacturing, and Medical Equipment Manufacturing

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