Project Management Assistant (Hybrid)

PM2CM, Inc.; Pomona (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

PM2CM, Inc. is seeking a Project Managers Assistant to support execution of major company projects across various units. The role focuses on coordinating communications, meetings, training readiness, and tracking action items to ensure on-time delivery and quality.

You will work with matrixed teams and serve as a point of contact for project teams, helping maintain plans, reports and training schedules across multiple initiatives from initiation to completion.

Responsibilities

• Distributing communications
• Coordinating meetings
• Supporting user readiness activities
• Steering Committee Decks (PowerPoint presentations)
• Action item management
• Manage requests for new additions to training classes including ensuring in Training Environment, production environment
• Mapping employees to training classes
• Providing list of classes, instructors and participants
• Ensuring training has been scheduled through EL&D
• Rescheduling training when employees have missed, including make up sessions

Job description

Project Managers Assistant spend the majority of time managing, coordinating and/or supporting activities related to the execution of major company projects. Project Managers accomplish work through matrixed employees/teams/vendors who are not direct reports but for whom the incumbent has direct accountability to lead and achieve project objectives. Project Managers lead a project from start to completion. Project Managers coordinate activities, resources, equipment, and information necessary for project completion, maintaining project plans, reports, and technical documents, and serving as a point of contact for the project team ensuring effective communication and team coordination. Project managers lead planning, monitoring, and management of internal projects including complex, multi-year initiatives within and across OUs such as Finance, Regulatory, HR, Engineering, Transmission & Distribution, Legal, Customer Support, and Administrative Services as well as construction projects, infrastructure investment, and new facilities from initiation through completion. They lead development of project, resource, and staffing plans, secure required resources, track and report on progress, troubleshoot issues and ensure project results meet requirements regarding technical quality, reliability, schedule, cost and regulatory requirements. They monitor performance and recommend schedule changes, cost adjustments or resource additions including determining how changes will impact status, budget and timeline. Project Managers are assigned to a new project that could be in any OU or Function.

Responsibilities:

• Distributing communications
• Coordinating meetings
• Supporting user readiness activities
• Steering Committee Decks (PowerPoint presentations)
• Action item management
• Manage requests for new additions to training classes including ensuring in Training Environment, production environment
• Mapping employees to training classes
• Providing list of classes, instructors and participants
• Ensuring training has been scheduled through EL&D
• Rescheduling training when employees have missed, including make up sessions