Assistant Project Manager

Aspire Talent Solutions; City of Syracuse (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Aspire Talent Solutions is seeking a motivated team member to support our project management staff. The role involves assisting Project Managers with daily coordination, scheduling, and reporting to ensure projects meet quality and client satisfaction.

You'll participate in preconstruction through closeout, travel to job sites, and coordination of subcontractors and vendors. Training will be provided through our company program to prepare you for project support duties.

Responsibilities

• Assist in maintaining relationships with clients, consultants and other agencies of the project team.
• Assist with procurement of materials and services for projects in progress.
• Assist with distribution of scope of work assignments for subcontractors and vendors.
• Assist PM with subcontract creation and change order processes.
• Assist with project accounting updates and contract change order tracking.
• Assist in procurement of contracts with vendors and suppliers.
• Assist in coordinating project team members and maintaining project schedules.
• Assist in maintaining project communication hierarchy and protocol.
• Review projects in the field for quality control and closeness to timelines.
• Attend job meetings and participate in closeout procedures.
• Maintain submittal logs, procurement timelines and approvals.

Job description

Responsibilities

Primary responsibility for this position will be to support our company project management staff.

Reports To

Senior Project Manager/ Project Manager

Job summary

This position is responsible for supporting and working with the Project Manager(s) to oversee the dally management, coordination, supervision, and successful completion of projects with a high degree of product quality and client satisfaction.

General Summary of Duties

Your support will be initiated during preconstruction to groundbreaking and ultimately through project completion. We will train you using our company training program, preparing you to perform support services for the assigned Project Manager(s) in the duties listed below.

Travel

Travel to job-sites frequently for personnel/job management, progress review, quality control and Project management administration.

Responsibilities

• Assist in the maintenance of working relationships with clients, consultants and other agencies pf the project team.
• Assist with the procurement of materials and services for projects in progress.
• Assist with the distribution of scope of work assignments for each subcontractor & vendor.
• Assist PM with subcontract creation process and subcontractor change order process.
• Assist PM with overall project accounting and contract change order summations tracking.
• Assist in the procurement of contracts with vendors and suppliers.
• Assist in the administration and tracking of projects costs Including participation in project accounting updates, approvals and processes.
• Assist in the coordination of all project team members.
• Assist in the maintenance of project schedules.
• Maintain project communication hierarchy and protocol between project team.
• Review projects in field
• Quality Control
• Assist in the scheduling of and attend all job meeting when necessary. Assist in the creation of and participate in project closeout procedures.
• Review project submittals and administrate overall timeline, procurement, approval process with necessary project stakeholders, maintain log and records for submittals, submittal distribution.
• A full knowledge of closeout requirements for each project. Maintaining a closeout list for each project, then procurement of all closeout Items, Orderly compilation as required by end user and transmittal of same to proper project stakeholders in-house personnel